Payroll Coordinator

Are you a payroll professional who thrives in an international environment and enjoys ensuring accuracy, compliance, and exceptional employee service? We are looking for a Payroll Coordinator to join our team and oversee payroll operations across France, Belgium, and the Netherlands.

About the Role

As Payroll Coordinator, you will be responsible for delivering accurate and timely payroll services for all employee populations, including permanent, fixed-term, and freelance/intermittent employees. You will work closely with external payroll providers, HR teams, Finance teams, and managers to ensure seamless payroll operations and compliance with local regulations.

Key Responsibilities

Payroll Preparation & Coordination

• Collect, review, and input payroll variable elements into payroll systems (absences, allowances, bonuses, overtime, vouchers, etc.)

• Manage payroll calendars and ensure all deadlines are met

• Prepare and transmit payroll data to external payroll providers

• Review payroll reports and payslips to ensure accuracy

Compliance & Reporting

• Review social declarations and monthly payroll reporting (DSN)

• Ensure compliance with local labour laws, regulations, and collective agreements

• Manage payroll-related declarations for Belgium and the Netherlands

• Support payroll audits and internal controls

• Contribute to process improvements and payroll procedure updates

Stakeholder Management

• Serve as the primary contact for payroll providers in Belgium and the Netherlands

• Partner with Finance teams on payroll accounting entries and analysis

• Respond to payroll and personnel administration queries from employees and managers

HR Reporting & Monitoring

• Produce payroll and HR reports for internal stakeholders

• Monitor payroll and HR administration KPIs

• Support continuous improvement initiatives across payroll operations

About You

• Bachelor's degree in Human Resources, Payroll Administration, Finance, Business Administration, or a related field
• Minimum 3 years' experience in payroll coordination and administration, ideally within a multi-country or international environment
• Strong knowledge of French payroll regulations, social declarations, and labour law compliance
• Experience working with external payroll providers
• Knowledge of payroll systems; experience with SILAE is a plus
• Understanding of payroll reporting, controls, and accounting entries
• Highly organised, detail-oriented, and able to manage multiple priorities and deadlines
• Excellent communication and stakeholder management skills
• Fluent in French and English (written and spoken)