Payroll Coordinator

Job Summary

The Payroll Coordinator is responsible for supporting Lagoon's payroll and accounting operations by accurately processing hourly payroll, maintaining payroll and accounting records, and providing administrative support to the Accounting Department. This position monitors employee timekeeping, prepares payroll information, enters data into payroll and accounting systems, coordinates payroll-related activities with departments throughout the park, and assists with a variety of accounting functions. The Payroll Coordinator handles confidential employee and financial information with professionalism while performing all duties in accordance with Lagoon's policies, procedures, and applicable laws and regulations.

Essential Functions of the Job

• Monitor employee timecards daily and communicate with department managers regarding corrections, approvals, and payroll deadlines.
• Assist with processing Lagoon's semi-monthly hourly payroll by reviewing payroll information, verifying data accuracy, and preparing payroll files for processing.
• Resolve payroll-related questions and timekeeping issues by working with employees, supervisors, Employee Services, and department managers.
• Enter daily maintenance and construction labor hours into work orders for proper labor allocation.
• Coordinate with Maintenance and Construction departments to close completed work orders and distribute completed documentation.
• Prepare manual payroll checks and replacement checks when necessary.
• Process employee garnishments by coordinating with the payroll processor, maintaining records, and monitoring required withholdings and payments.
• Assist the Accounting Department with daily receipts, management reports, and other accounting functions to ensure timely and accurate financial reporting.
• Coordinate the pickup and delivery of accounting information and documents between departments.
• Prepare and complete bank deposits, including cash and check deposits, as assigned.
• Enter month-end inventory information into the accounting system for inventory valuation.
• Pick up, sort, distribute, and prepare incoming and outgoing mail.
• Provide backup support for Accounts Payable functions as needed.
• Provide backup support for the Administrative Office Receptionist as needed.
• Organize, file, and maintain confidential payroll, accounting, and personnel records.
• Assist with filing and maintaining 401(k) and Profit Sharing records.
• Maintain strict confidentiality when handling employee, payroll, financial, and Company information.
• Assist with cross-training and support other Accounting Department team members as needed.
• Perform all other duties as assigned.