Payroll Coordinator (Onsite)
Description
POSITION SUMMARY
Responsible for biweekly payroll transmission for all employees and the incentive payroll transmission for all physicians. Responsible for accounts payable functions including processing invoices, vendor inquiries, backup check runs, month-end accruals, vendor setup, and ACH/banking processing.
ESSENTIAL JOB FUNCTIONS AND ACCOUNTABILITIES
- Completes biweekly payroll transmission for all employees.
- Completes monthly incentive payroll transmission for all physicians.
- Makes sure taxes, child support payments, other deductions, and garnishments are paid on time.
- Prepares W-2s for all employees.
- Adheres to the workflow design established for the department and meets all job performance standards.
- Trains department managers and timekeepers on time and attendance module.
- Works with Human Resources department to ensure employee deductions are entered accurately.
- Responds to emails and phone calls from physicians and employees promptly to assist in understanding payroll and deductions.
- Works with payroll vendor on issues with calculations.
- Serves as main liaison with payroll vendor.
- Maintains AP email and processes AP invoices.
- Handles vendor inquiries and vendor setup.
- Serves as AP check run backup and ACH/banking processing.
- Ability to handle conflicting priorities and meet strict deadlines.
- Maintains the strictest confidentiality.
- Works in a manner that ensures that safe work practices are used in order not to pose a risk to self or others in the workplace.
- Complies with company policies and procedures and local, state, and federal regulations.
- Adheres to policy on Substance Abuse.
- Interacts in a tactful, diplomatic, and humanistic manner with patients, visitors, and co-workers to provide a safe and effective environment that ensures self-respect, personal dignity, and physical safety of everyone.
- Maintains a dependable attendance record and adheres to standards of the dress code.
- Performs other duties as assigned.
REQUIRED QUALIFICATIONS
Education: High school diploma or equivalent.
Experience: 2 years of experience in payroll processing and accounts payable processing required. Experience in Microsoft Word and Excel required. Knowledge of payroll taxes desired. Must have the ability to work under pressure and be able to analyze data or report information. Excellent written and verbal communication skills and organizational skills necessary.
PREFERRED QUALIFICATIONS:
Education: Associate's degree