Payroll & Operations Specialist

Roles & Responsibilities

Payroll Management

• Ensure timely and accurate processing of payroll across all locations/entities
• Manage complex pay structures, arrears, variable pay, reimbursements, and bonuses
• Handle statutory deductions: PF, ESI, TDS, PT, LWF, etc.
• File monthly/quarterly/annual statutory returns (PF, ESI, Income Tax, etc.)
• Process payroll inputs for new hires, exits, promotions, transfers, and revisions
• Handle Full & Final (F&F) settlements including gratuity, leave encashment, and notice pay
• Maintain accurate employee payroll database
• Coordinate with Finance for salary disbursement and reconciliations
• Prepare payroll MIS and analytical reports
• Act as SPOC for employee payroll queries
• Statutory Compliance
• Ensure adherence to Indian payroll laws and labor regulations
• Stay updated with statutory changes and implement them
• Support audits (internal, external, statutory)
• Maintain proper documentation and audit trails
• Ensure zero non-compliance or penalties

Administration

• Oversee day-to-day office administration and facility management
• Manage office supplies, assets, and infrastructure requirements
• Ensure smooth functioning of workplace operations
• Coordinate with internal teams for administrative support
• Handle employee-related admin requests and workplace concerns
• Identify, onboard, and manage vendors (housekeeping, security, IT, etc.)
• Negotiate contracts, pricing, and service agreements
• Monitor vendor performance and ensure service quality
• Process vendor invoices and coordinate with Finance for payments
• Maintain vendor records and compliance documentation