Payroll & Personnel
Posted
JOB PURPOSE\:
Performs day-to-day payroll, insurance and business office functions of the facility in accordance with established procedures, and as directed by the Administrator.
KEY RESPONSIBILITIES\:
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Completes employee payroll according to corporate procedures.
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Balances payroll account upon receipt of monthly bank statement.
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Completes and tracks employee deductions and enters in payroll
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Completes master file forms for all new employees and forwards to Corporate Office with payroll
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Enters new employees into automated time clock.
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Prints employee time cards for each pay period.
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Makes necessary corrections and or adjustments to employee time cards upon verification by authorized supervisor.
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Ensures proper filing and handling of all information which is in employee personnel and information files.
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Completes and tracks all employee data changes and forwards to Corporate Office with payroll
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Completes wage requests when accompanied by signed release from employee/former employees.
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Answers all job reference requests according to facility policies and procedures.
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Responsible for separation and termination papers and the mailing of such.
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Maintains rehire eligibility status files on former employees.
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Maintains complete files on all employees including personnel, information, physicals, evaluations, immunization, etc.
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Completes all reports per deadlines as required by the Corporate Office.
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Responsible for consolation and distribution of bi-monthly paychecks.
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Completes Targeted Tax Job Credit information on new employees per Corporate Office.
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Records and tracks Family Medical Leave on employees.
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Records and tracks paid time off (PTO) on all employees.
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Covers Receptionist duties when needed.
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Verifies all time cards and sign sheets for accuracy in preparation for payroll
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Maintains confidentiality of all information in accordance with the Privacy Act, as well as, established personal policies governing the release of information.
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Monitors workers compensation claims and coordinate work between employee and insurance carrier.
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Verifies nurses and nurse aide data to the Nurse and Nurse Aide Registry on a routine and timely basis.
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Maintains attendance, PTO schedules and record employee earning notice, counseling and other disciplinary action.
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Types documents, reports, letters, etc., at least 50 words per minutes with high accuracy. Remain at repetitious tasks for long periods of time while completing paperwork, etc.
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Creates and maintain an atmosphere of warmth, interest, and optimism in the needs of residents, families, visitors, and ad staff.
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Develops, encourages, and maintains good communication between and among departments, residents, staff, visitors, etc.
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Maintains strict confidentiality on all payroll and personnel data.
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Maintains privacy of records, conditions and other information relating to residents, employees and facility.
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Performs assigned tasks in accordance with policies and procedures and as instructed by the Administrator.
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Complies with established universal precautions and isolation procedures.
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Operates copier, office machines, computer/word processor, etc. As directed.
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Prepares and distributes time cards and payroll checks.
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Assists in reporting and resolving complaints and grievance from residents, families, visitor and employees.
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Keeps supervisor informed of daily activities, and issues. Proposes solutions to all issues.
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Follows all company policies and procedures, state and federal laws and regulations and charged with reporting violations to the appropriate supervisor