Payroll Specialist

Company & Job Overview

Diality is a medical device company focused on developing solutions to improve lives impacted by kidney disease. Diality offers the Moda-flx Hemodialysis System, a user-friendly, mobile, and connected hemodialysis system designed to maximize clinical flexibility and ease-of-use for both clinical and non-clinical users. The Moda-flx Hemodialysis system combines flow rate capabilities of conventional in-center dialysis devices with a fully integrated reverse osmosis (RO) water filtration system to provide a broad range of prescriptions and meet the evolving needs of any professional dialysis care setting.

The Payroll Specialist is responsible for the accurate and timely processing of U.S. payroll and related payroll accounting activities. This role works closely with Human Resources, Accounting, and Finance to ensure payroll transactions, employee changes, deductions, taxes, and reconciliations are accurate and compliant with applicable requirements. The Payroll Specialist also serves as a resource to employees, supports payroll audits and reporting, and helps maintain strong payroll processes, controls, and documentation.

Responsibilities

• Process recurring U.S. payroll for exempt and nonexempt employees using Paylocity, including payroll inputs, timekeeping, overtime, paid time off, bonuses, commissions where applicable, retroactive adjustments, and off-cycle payments.

• Validate employee changes, new hires, terminations, compensation changes, benefit deductions, 401(k) elections, and tax withholding against approved HR documentation.

• Review payroll registers, exception reports, changes from prior payrolls, and funding totals; prepare payroll for independent approval before release.

• Reconcile payroll registers and cash disbursements to NetSuite general ledger entries; prepare or support payroll journal entries, accruals, and month-end reconciliations.

• Coordinate with HR and benefit providers to resolve discrepancies involving deductions, retirement contributions, leaves of absence, garnishments, and final pay.

• Support payroll tax filings, W-2s, agency notices, and multistate registration/compliance in coordination with Paylocity and external advisors.

• Maintain accurate payroll records, audit trails, reconciliations, and access controls; protect sensitive employee and compensation information.

• Maintain payroll system data integrity and support configuration, reporting, access reviews, and process improvements within Paylocity. Develop and maintain recurring payroll reports, including payroll registers, deduction reconciliations, headcount reports, compensation changes, and payroll expense analyses.

• Respond promptly and professionally to employee payroll questions and research corrections to resolution.

• Support internal and external audits, annual reporting, process documentation, and payroll system improvements.

• Monitor applicable federal and state wage-and-hour and payroll requirements and escalate compliance concerns.