Payroll Specialist

The Payroll Specialist gathers, enters, audits, administers and maintains the organization's payroll records of more than 1500 exempt and non-exempt multi-site employees by planning, implementing, and evaluating payroll policies, programs, and practices.

ESSENTIAL DUTIES:

• Gather and input payroll data from timesheets, commission reports and production/technician records into ADP payroll system on a weekly basis;
• Calculate and record voluntary payroll deductions;
• Process requests for manual checks, cash and accounts receivable adjustments;
• Administer wage garnishments through payroll vendor and follow-up;
• Review, verify and balance payroll batches to ensure accuracy of payment to employees;
• Post specific payroll information to General Ledger and third party vendors;
• Maintain accurate records of paid time off and vacation requests on a weekly, monthly and annual basis;
• Maintain the integrity of employee records by ongoing organizing and filing;
• Create standard and adhoc reports for departmental review using HRIS database;
• Establish and maintain compliance with federal and state payroll guidelines (FLSA);
• Preserve integrity of employee files and employee information;
• Be an ambassador for the employee, department and company;
• Provide outstanding customer service to employees by answering questions and troubleshooting payroll issues and concerns;
• Perform other related duties as required and assigned;
• Assist Controller and General Manager as needed.

QUALIFICATIONS:

• Considerable knowledge of principles and practices of payroll administration;
• Complete understanding of payroll principals as detailed by IRS, state and federal guidelines;
• Must be able to work independently;
• Effective oral and written communication skills;
• Excellent interpersonal skills in diverse environments;
• Ability to utilize strong organizational skills;
• 3+ years of experience administering payroll process for 500+ Exempt and Non-exempt employees in an automotive dealership multi-location setting;
• Bookkeeping and/or general accounting background helpful;
• Computer literate with knowledge in payroll systems (ADP required), Word, Excel, Outlook, and multiple vendors sites;
• Familiarity with dealership systems helpful (Tekion, CDK, Reynolds, etc.)
• Must be able to handle demanding situations;
• Must be able to multitask;
• Ability to collaborate with the public,
• Ability to collaborate with other dealership personnel;
• Maintain a high level of professional personal appearance and conduct;
• Flexible
• Bilingual (English/Spanish)