Payroll Specialist

Job Summary:
The Payroll Specialist is responsible for processing full-cycle payroll, calculating wages and deductions, maintaining payroll records, providing payroll information, and complying with federal and provincial laws, including tax law.

Job Duties & Responsibilities

Payroll Administration

Process full-cycle payroll on a bi-weekly basis (currently using Dayforce and transitioning to UKG).
Ensure accurate calculation of regular earnings, overtime, vacation pay, public holiday pay, bonuses, retroactive adjustments and other earnings
Process payroll deductions including income tax, CPP, EI, benefit premiums, RRSP contributions, garnishments, and other deductions
Process payroll transactions involving new hires, salary adjustments, promotions, transfers, leaves of absence, and terminations
Reconcile payroll before each payroll run and investigate and resolve payroll discrepancies
Maintain accurate payroll records and employee payroll information while ensuring strict confidentiality
Respond to employee inquiries about pay, deductions, vacation accruals, taxable benefits

Payroll Compliance and Reporting

Ensure payroll practices comply with applicable federal and provincial laws
Prepare and submit payroll remittances to government agencies and third-party vendors
Prepare and reconcile year-end payroll activities, including T4s, T4As, Records of Employment (ROEs), and other statutory reporting
Support internal and external payroll audits by providing accurate payroll information and documentation
Prepare payroll reports and reconciliations for Human Resources and Finance

Payroll Systems

Assist with payroll-related testing, validation, and user acceptance activities during the implementation of the UKG payroll system
Verify the accuracy of payroll data following system updates, enhancements, or payroll system changes
Identify opportunities to improve payroll processes, accuracy, and efficiency

Benefits Administration

Administer payroll-related employee benefit and retirement savings plan deductions
Process benefit enrollments, changes, and terminations as they relate to payroll
Reconcile benefit invoices and ensure payroll deductions are accurate
Process payroll changes arising from employee disability leaves and leaves of absence

Perform other payroll-related duties, when requested

Job Qualifications:

2-year college diploma in accounting, bookkeeping, or business administration or a related field.
Payroll Compliance Practitioner (PCP) designation from the National Payroll Institute is an asset

Minimum of three years of full-cycle Canadian payroll experience
Experience processing payroll for approximately 100 employees or more is an asset
Experience using computerized payroll systems; experience with Dayforce Payroll is an asset
Experience participating in a payroll system implementation or conversion (such as to UKG) is considered an asset
Able to maintain strict confidentiality

Able to attend work on a regular basis
Able to meet the physical and sensory demands of the position

Core Competencies:

Communication
Critical Thinking/Problem Solving
Continuous Quality Improvement
Attention to Detail
Accuracy and organizational skills
Strong analytical and problem-solving abilities

Contacts:
Internal employees, managers, and service providers to gather and exchange information.

Effort (Physical & Sensory):

Perform work sitting and using computers for most of the day
Job requires full joint mobility in hands and wrists

Working Conditions:

• Normal office environment

Job Description Revision Dates:
2026-06-29