Payroll Specialist
Posted Updated
Description
Benefits:
- Health insurance
- Paid time off
- Training & development
- Vision insurance
- Wellness resources
- 401(k)
- 401(k) matching
- Company parties
- Competitive salary
- Dental insurance
- Employee discounts
Payroll Specialist
First Montgomery Group | Haddon Township, NJ
Full-Time | On-site
Pay Range: $70,000 – $80,000 per year
First Montgomery Group | Haddon Township, NJ
Full-Time | On-site
Pay Range: $70,000 – $80,000 per year
About Us
First Montgomery Group (FMG) is a family-owned real estate organization that has been building, developing, owning, and managing residential communities since 1986. From our headquarters in Haddon Township, we support apartment communities and the teams who keep them running every day. We value integrity, quality work, and investing in our people, and we’re looking for a detail-oriented Payroll Specialist to join our accounting team.
About the Role
The Payroll Specialist is responsible for accurate, on-time payroll processing for employees across our corporate office and multifamily properties, including leasing, maintenance, and management staff. You’ll work closely with Accounting, Human Resources, and property managers to make sure every employee is paid correctly and every payroll record is compliant and well-documented.
Key Responsibilities
- Process biweekly payroll for corporate and site-level employees across multiple properties and legal entities.
- Review and verify timekeeping data, including hourly, overtime, on-call, and emergency maintenance hours, and resolve discrepancies with supervisors.
- Maintain employee payroll records, including new hires, terminations, pay rate changes, deductions, garnishments, and direct deposit updates.
- Administer benefit deductions, 401(k) contributions, and other withholdings in coordination with HR.
- Allocate payroll costs to the correct properties, departments, and general ledger accounts, and prepare payroll journal entries.
- Reconcile payroll accounts and assist with month-end close.
- Support quarterly and year-end reporting, including W-2s and multi-state tax filings NJ, PA, DE other states as applicable.
- Respond to employee payroll questions promptly and professionally.
- Assist with audits, workers’ compensation reporting, and compliance with federal, state, and local wage and hour laws.
- Identify opportunities to improve payroll processes and system efficiency.
Qualifications
- 3-5 years of payroll experience, preferably with a multi-entity or multi-location employer.
- Working knowledge of federal and New Jersey payroll tax and wage and hour regulations; Pennsylvania and Delaware experience is a plus.
- Experience with Paychex Flex or a comparable payroll platform.
- Familiarity with property management or accounting software such as Realpage is a plus.
- Intermediate Excel skills, including lookups and pivot tables.
- Strong attention to detail and the ability to manage recurring deadlines.
- Discretion in handling confidential employee information.
- Associate’s or bachelor’s degree in accounting, business, or a related field preferred; FPC or CPP certification a plus.
What We Offer
- Competitive salary within the range listed above
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off and paid holidays
- Employee housing discount
- A stable, family-owned company where your work is visible and valued