Payroll Specialist

Northern California Conference

Job Description

DATE: 10/27/2026

LOCATION: Northern California Conference Roseville, CA

STATUS: Full-time/Regular

REPORTS TO: HR/Payroll Director

Title: Payroll Specialist

Hourly Rate: $26.70 - $31.80

ERI Category: 13

SUMMARY: The Payroll Specialist is responsible for supporting the accurate and timely processing of employee payroll in accordance with established policies, procedures, and applicable regulations. Responsibilities include maintaining payroll records, processing employee payroll changes, reviewing timekeeping information, assisting with retirement-related records, and responding to payroll inquiries.

In alignment with the NCC Advantage, the Payroll Specialist demonstrates contagious kindness, a servant's heart, and passionate hard work while collaborating with Human Resources and Payroll personnel, supervisors, and employees. Through accurate record keeping, compliance with established procedures, and the confidential handling of employee information, the Payroll Specialist also supports organization health and mission-driven work while contributing to an engaged and enthusiastic workforce.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Assist with the preparation and processing of employee payroll in accordance with established payroll schedules, policies, procedures, and applicable federal and state regulations.
2. Process payroll change forms, including new hires, separations, employee status changes, and approved contract, assignment, salary, and position changes.
3. Enter, update, and maintain accurate payroll information for salaried, hourly, temporary, and on-call employees, including hours worked, leave balances, pay adjustments, and other payroll-related changes.
4. Review employee time sheets and timekeeping records for accuracy, completeness, leave usage, and appropriate authorization. Research and resolve discrepancies in coordination with employees and supervisors.
5. Assist with retirement file preparation and maintenance, including retirement loan and Defined Contribution Retirement Account records.
6. Process approved payroll withholding and deduction changes, including benefit premiums, retirement contributions, and other authorized deductions.
7. Generate payroll reports, review and audit payroll data and registers for accuracy before and after each payroll run and coordinate necessary corrections.
8. Assist with payroll reconciliations and the preparation of supporting documentation for internal and external audits.
9. Serve as a primary payroll contact for assigned employee groups and work sites, responding to payroll inquiries promptly, accurately, and courteously, and referring complex matters to appropriate personnel.
10. Maintain accurate, organized, and confidential payroll records, reports, and supporting documentation within the organization's payroll and human resources information systems, in accordance with established record retention requirements.
11. Maintain strict confidentiality of employee information, compensation records, and other sensitive payroll data.
12. Work collaboratively with Human Resources, Payroll personnel, supervisors, and employees, providing backup support to other Payroll and Human Resources functions as needed.
13. Perform other related duties as assigned.

JOB SPECIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty with sound judgment, accuracy, discretion, and attention to detail. The requirements listed below are representative of the knowledge, skills, and abilities required to perform the position.

Education and/or Experience

Language Skills

Ability to read, analyze, and interpret payroll records, organizational policies, procedures, and applicable regulations. Ability to prepare accurate reports, business correspondence, and other payroll-related documentation. Ability to communicate effectively and professionally with employees, supervisors, and other personnel, both verbally and in writing.

Mathematical Skills

Ability to perform basic mathematical calculations, including addition, subtraction, multiplication, and division using whole numbers, fractions, and decimals. Ability to calculate percentages, rates of pay, payroll deductions, and other payroll-related amounts with accuracy.

Reasoning Ability

Ability to apply sound judgment and logical reasoning to identify discrepancies, analyze payroll information, and resolve routine payroll-related issues. Ability to interpret and follow established policies and procedures, manage multiple priorities, and maintain accuracy while meeting established deadlines. Ability to exercise discretion and maintain confidentiality when handling sensitive employee and payroll information.

Other Skills and Abilities

Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook, and the ability to effectively use payroll and human resources information systems. Strong organizational skills, attention to detail, and the ability to work independently while managing multiple priorities and meeting established deadlines. Must demonstrate professionalism, sound judgment, discretion, and the ability to maintain confidentiality. Ability to communicate effectively and work collaboratively with employees, supervisors, and individuals from cultural and ethnically diverse backgrounds. Knowledge of the organization's structure and operations is helpful.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, use hands and fingers to operate a computer and other office equipment, and communicate verbally. The employee is occasionally required to stand, walk, reach with hands and arms, and lift or move objects weighing up to 10 pounds. Assistance should be requested when lifting requirements exceed 10 pounds. Specific vision abilities required for this position include close vision and the ability to read and review information on computer screens and printed documents.

Work Environment

Essential responsibilities are performed primarily in a cubicle within a professional office environment. Duties are generally performed in a sedentary manner under normal office conditions, with minimal exposure to physical hazards. The work area is typically well lit and ventilated, with occasionally moderate noise levels from surrounding office activities. The position requires sustained attention to detail, particularly during payroll processing periods and established deadlines. Overtime must receive prior approval from the supervisor.

Required Compliance Onboarding

The Payroll Specialist is required to complete all assigned training and acknowledgements in accordance with Northern California Conference policies and applicable regulatory requirements. Requirements include, but are not limited to:

* * Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.