Payroll Specialist

The Payroll Specialist is responsible for the accurate, timely, and compliant processing of payroll for employees and owner operators. This role ensures payroll records are maintained accurately, payroll legislation is followed, and employees receive exceptional support on payroll-related matters. The Payroll Specialist works closely with HR, Operations, and Accounting to ensure efficient payroll administration and continuous process improvement.

Responsibilities include:

Payroll Administration

• Process weekly, bi-weekly, and semi-monthly payroll accurately and on time.
• Review and validate employee hours, vacation pay, statutory holidays, bonuses, deductions, and payroll adjustments.
• Maintain accurate payroll records and payroll system data.
• Process payroll for salaried, hourly employees, company drivers and owner operators.
• Verify payroll calculations and identify, investigate, and resolve discrepancies prior to payroll processing.

Compliance & Reporting

• Ensure compliance with federal and provincial payroll legislation and company policies.
• Prepare Records of Employment (ROEs), T4s, year-end payroll reporting, and statutory remittances.
• Reconcile payroll-related GL accounts, and investigate discrepancies.
• Support month-end, year-end, and payroll audits.
• WCB / CRA remittances and fillings.
• Maintain accurate payroll records and ensure employee information within payroll and HRIS systems remains current.

Employee Support

• Respond to employee payroll inquiries regarding pay, deductions, vacation, and benefits.
• Coordinate payroll changes resulting from new hires, promotions, terminations, and leaves of absence.
• Work collaboratively with HR, Operations, and Finance to resolve payroll-related issues.

Continuous Improvement

• Identify opportunities to improve payroll processes and internal controls.
• Support payroll system enhancements and maintain payroll procedures.

Our ideal candidate will possess the following qualifications:

• Diploma or Degree in Accounting, Finance, Payroll Administration, or a related field.
• PCP (Payroll Compliance Practitioner) designation would be an asset.
• Minimum 3 years of payroll experience in a high-volume environment.
• Experience in the transportation or trucking industry is preferred.
• Strong knowledge of Canadian payroll legislation, CRA requirements, CPP, EI, and Employment Standards.
• Proficiency in Microsoft Excel and payroll/HRIS systems.

Why choose Triple Eight Transport Inc.?

• Regular company lunches for special events.
• Annual Winter Holiday party with amazing prize draws rewarding our valuable team because our people are important to us!
• Opportunities for growth within the company as we continue growing.
• Our open door policy shows we value communication and building strong, meaningful relationships across our workplace.
• Competitive wage and vacation packages.
• Very competitive Extended Health Benefits package for full time employees.

Building a Fair and Inclusive Hiring Process

Every application matters to us, and we thank you for taking the time to apply. Given the volume of applications we receive, only candidates moving forward will be contacted directly — but know that your interest in Triple Eight doesn't go unnoticed.

Equal Opportunity, By Design

Hiring decisions at Triple Eight are grounded in qualifications, experience, skills, and business need — nothing else. We actively welcome applicants from all backgrounds, and our recruitment practices are built to align with human rights and employment legislation, free from discrimination at every step.

Accommodation, Made Simple

If you require accommodation at any point in the recruitment process, just tell us. Our Recruitment team will work with you directly to understand what you need and provide the right support — handled with discretion and respect for your privacy.

Where AI Fits In

AI tools are part of how people prepare and learn today, and we're comfortable with that — use them freely to research, prepare, and get ready ahead of time. That said, once you're in front of us — interviews, assessments, case studies, technical evaluations — we want to see you: your thinking, your judgment, your experience. AI-generated or real-time AI assistance isn't permitted during these stages unless we've explicitly said otherwise.