Payroll Supervisor
Why live in Helena, Montana?
Helena is Montana’s capital city of about 75,000 people, surrounded by rolling hills and lofty mountains just below the Continental Divide, offering a quiet place to call home where small‑town living meets year‑round outdoor adventure.
Why should you consider working here?
We invite you to consider joining us at the State of Montana Department of Administration. As a customer service–focused organization, we provide centralized services, specialized support, and practical solutions to state agencies, boards, and commissions, as well as local governments across Montana. Our vision is to transform how government services are delivered and accessed, serving state government with effective, efficient, and customer‑driven solutions that benefit all Montanans. (You can learn more about us here.)
What is this career opportunity?
This position is responsible for supervising the preparation and production of timely and accurate biweekly payrolls, ensuring taxation and regulatory compliance. The position requires researching, analyzing, and establishing payroll policy, processes, and procedures, ensuring the integrity and efficiency of the statewide payroll; proper and timely payment and reporting of employee pay, benefits, taxes, and voluntary withholding; and maintenance of historical payroll records.
Responsibilities include\:
Payroll Production
Develop and maintain statewide payroll policies, procedures, and internal controls.
Ensure accurate, timely payroll processing and data integrity.
Monitor compliance for taxes, benefits, leave payouts, garnishments, and withholding requirements.
Manage distribution of employee and employer payroll contributions.
Oversee statewide payroll reporting (941, state tax, W‑2, M‑W3, records).
Handle multi‑state payroll tax registration, filing, and reconciliation.
Provide agency support, communicate system and policy changes, and resolve payroll issues.
Assist agencies with reconciling payroll processing and resolving errors and differences before payroll is confirmed and processed.
Review and approve time reporting, earnings, and deduction code requests.
Perform payroll accounting, including GL posting, account reconciliation, and deduction reporting.
Identify and resolve accounting and tax issues with agencies and the IRS.
SABHRS‑HR Support
Support testing and implementation of PeopleSoft tax updates and Payroll/Time & Labor changes.
Coordinate payroll and benefits processes with SABHRS schedules.
Partner with agencies, IT, and HR to enhance system functionality and reporting.
Central Payroll Management
Establish operating procedures and controls for Central Payroll.
Manage hiring, staffing, and performance development.
Assist with unit budget oversight and related financial management activities.
Address inquiries related to SABHRS‑HR and supported modules.