PEOPLE AND CULTURE COORDINATOR

Role Summary

The People & Culture Coordinator provides essential administrative and operational support to Wilson Lumber’s People & Culture team, enabling HR professionals across the department to focus on higher-level strategic and consultative work. This role is a hub of coordination and follow-through — ensuring that the behind-the-scenes work of HR runs smoothly, accurately, and on time across all five Wilson Lumber locations. The Coordinator is often a first point of contact for employees and new hires, and represents the People & Culture team’s commitment to responsiveness, accuracy, and care.

Scope of the Position

The People & Culture Coordinator is based in Huntsville, AL and provides administrative and operational support to the entire People & Culture team, which includes Human Resources, Safety, Training, Continuous Improvement, and Culture & Engagement functions. This role serves all five Wilson Lumber locations: Huntsville, Madison, and Tanner, Alabama, and Fairview and Westmoreland, Tennessee. Travel is minimal but may be required occasionally for onboarding or team events.

Key Responsibilities

Onboarding & New Hire Administration

• Coordinate the administrative components of onboarding for all new hires across locations, including offer letter distribution, new hire paperwork, I-9 completion and tracking, background check initiation, and benefits enrollment reminders.

• Prepare new hire files and ensure all documentation is complete, accurate, and filed in compliance with record-keeping standards.

• Maintain and update onboarding checklists, forms, and materials in coordination with HR team members.

HRIS & Personnel Records

• Enter and maintain personnel data in the HRIS, including new hire setup, status changes, and termination processing, under the direction of HR team members.

• Conduct routine data audits to ensure accuracy and completeness of employee records.

• Maintain organized and current physical and electronic employee files in compliance with retention requirements.

• Assist with HRIS reporting by pulling standard reports and preparing data for HR team review.

HR Administrative Support

• Manage the HR department inbox and route inquiries to the appropriate HR team member in a timely manner.

• Prepare, format, and distribute HR communications, forms, letters, and documents as requested.

• Schedule and coordinate meetings, interviews, orientations, and HR events across locations.

• Maintain and organize HR department resources including templates, SOPs, policy documents, and shared drives.

• Process employment verifications and respond to routine requests for HR information.

• Support open enrollment communications, benefits enrollment paperwork tracking, and audit documentation.

• Assist with Workers’ Compensation administrative tasks, including claim intake documentation and record organization.

Recruiting Support

• Post open positions to job boards and applicant tracking systems.

• Coordinate interview scheduling and manage recruiting logistics

• Support pre-employment processes, including background checks, drug screens, and reference checks.

• Organize and update job descriptions, ensuring documents remain current and accessible.

Culture, Engagement & Events Support

• Provide logistical and administrative support for employee engagement and Wilson Lumber Cares initiatives.

• Assist the Wilson Lumber Cares Leader with event coordination, vendor communication, supply ordering, and materials management.

• Help maintain People & Culture content on internal platforms such as SharePoint and the company newsletter as needed.

Safety, Training and Workforce Development Support

• Support training administrative tasks including scheduling coordination, attendance tracking, and materials preparation.

• Support safety administrative tasks to include audits, training and maintain policy/SOP documentation

Other Responsibilities

• Purchase Order Administration for the People and Culture Team

• Perform general office and administrative duties as needed to support the People & Culture team.

• Perform all other duties as required and requested by management.

Position Qualifications

• Strong attention to detail and commitment to accuracy in data entry and documentation.

• Excellent organizational skills with the ability to manage multiple tasks and deadlines simultaneously.

• Warm, professional interpersonal style; able to represent the People & Culture team with care and discretion.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with SharePoint a plus.

• Ability to handle sensitive and confidential employee information with the highest level of integrity.

• Self-motivated and reliable; able to follow through on tasks with minimal supervision.

• Demonstrated understanding of HR processes, employment compliance basics

• Bilingual in English and Spanish (spoken and written) strongly preferred.

Education and Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent combination of education and direct HR experience considered.

• 2–3 years of HR, recruiting, onboarding, or office coordination experience required.

• Proficiency with HRIS systems or HR software; experience with data entry and record management preferred.

• Experience in a manufacturing or multi-site environment preferred.

Physical Requirements

• Frequent sitting and standing.

• Ability to work in both office and production environments as needed.