People Associate

Role purpose:

Prevalent AI is a fast-scaling, AI-first security company with a small, ambitious People team that operates across multiple geographies. As our team members take on increasingly strategic responsibilities, we are creating a new role to provide the operational support that makes this possible.

The People Associate is a foundational role within the People team, designed to absorb the high-volume, time-critical operational and coordination work that currently sits across the team — creating the space for our People Business Partner, Administration, Talent Acquisition and People leadership roles to focus on strategic and higher-impact contributions.

This role is deliberately broad. You will work directly alongside every member of the People team — supporting Talent Acquisition, People administration and onboarding coordination, Learning & Development logistics and communications execution on behalf of the team. This cross-team design is intentional: we are building a People function where collaboration is the norm, not the exception, and this role sits at the center of that.

This is an excellent entry point for an early-career HR professional who wants to learn the full breadth of a People function quickly, alongside experienced colleagues who are invested in their development. Strong performance at L2 will lead to a structured and supported progression to L3 within a clear timeline.

Key accountabilities:

Talent Acquisition Support

• Support the end-to-end recruitment process for India and global roles — scheduling interviews, coordinating with candidates and hiring managers, managing communications and maintaining tracking records in BambooHR.

• Assist with job postings across platforms, ensuring accuracy and consistency in employer branding, Co-ordinate Background Verifications and Pre-employment checks across geographies and support offer administration.

• As the business grows globally, take increasing responsibility for coordination of international TA activity, ensuring a consistent candidate experience across all locations.

People Administration & Onboarding Support

• Support the onboarding process for new joiners in India — organizing induction schedules, tracking system access requests and ensuring all pre-boarding activities are completed on time.

• Maintain accurate and up-to-date employee records in BambooHR, including new starter data, role changes, contract updates and offboarding entries

• Assist with the administration of core people processes - probation reviews, contract renewals, leave management and policy acknowledgements.

• Assist with resource management administration, including maintaining team allocation trackers and flagging changes or conflicts for the manager review.

• Support audit and compliance documentation – ISO, SOC2

Celebrations, Events and Cultural Initiatives

• Support the People team in the planning and conduct of employee celebrations, cultural events and engagement initiatives including annual all-hands meetings, Rewards & Recognition events, team events and Shared Value Fund activities.

• Coordinate logistics for People team events — venue bookings, communications, participant tracking, materials preparation and post-event follow-up.

Learning & Development Coordination

• Coordinate the logistics of L&D programs — scheduling sessions, managing participant communications, tracking attendance and maintaining completion records in BambooHR.

• Support the rollout of the Competency Framework and Capability Matrix — tracking completion and maintaining records of assessments and outcomes.

• Prepare L&D activity reports for the People Director, capturing participation rates, feedback and program outcomes.

Internal Communications Execution

• Create and publish all People team communications including — working from briefs and guidance provided by the People Director or relevant team members.

• Ensure all outgoing communications are consistent in tone, format and quality, reflecting PAI's Authentic, Focused and Inquisitive values.

• Support the coordination of communications for engagement events and cultural initiatives, gathering inputs from across the People team and ensuring timely, accurate distribution.

Career path:

This role is designed with progression in mind. At L2, the focus is on building a strong operational foundation — consistent delivery, proactive communication and the ability to support multiple workstreams reliably.

Progression to L3 (Senior) will be considered within 18-24 months for team members who demonstrate independent delivery, visible collaboration across the People team, growing contribution beyond administration, and a clear understanding of the business context behind the work. The People Director will provide structured development support from day one, and the Administration Manager and People Business Partner will be a key day-to-day guide for the People administration and onboarding areas of the role.

Skills and Experience:

To be successful in this role, you will be a proactive, organized and collaborative individual who takes genuine pride in getting the operational details right and understands that excellent execution is what enables the broader team to do their best work.

• Relevant experience in Human Resources/People operations, recruitment coordination and/or administrative role.

• An interest in building a broad HR career — this role spans TA, People operations, L&D, events, communications, and suits someone who wants to learn the full picture before specializing.

• Organized and dependable, with strong attention to detail and the ability to manage multiple tasks and stakeholders without losing track of commitments.

• A natural collaborator — you share updates proactively, ask questions before making assumptions, and look for ways to support colleagues rather than working in isolation.

• Clear written communicator in English, able to draft professional communications for different audiences.

• Energized by a fast-paced, high-growth environment where priorities shift and every week is different.

• Comfortable learning new systems quickly; experience with BambooHR or a similar HRIS is an advantage, as is familiarity with Microsoft 365.

• Curious about how AI tools can improve the quality and speed of People work — we use tools such as Claude and Copilot actively across the team.

Education:

• Bachelor's Degree in any stream. A degree in Human Resources Management, Business Administration, Psychology or a related field is preferred.