People & Culture Coordinator

🌟 THE MISSION

You’re the person who keeps Mama’s People & Culture world organised, connected and full of good energy 👥✨

As our People & Culture Coordinator, you’ll be at the heart of the team — supporting everything from onboarding and team member queries to engagement activities and day-to-day P&C administration.

You’re the friendly face people can count on, making sure the little things are taken care of so our people can focus on doing what they do best. 💫

You don’t just support P&C — you help create the Mama experience for our people.

HERE’S WHAT YOU’LL BE RESPONSIBLE FOR

👋 Team Member Experience Champion

• Support a warm, engaging and seamless team member journey from onboarding onwards
• Be a friendly and approachable point of contact for everyday P&C queries
• Support team members with policies, procedures, benefits and general requests
• Help create an environment where everyone feels welcomed, valued and included

📋 P&C Operations Pro

• Support the day-to-day administration of the People & Culture function
• Maintain accurate employee records, files and P&C documentation
• Prepare letters, certificates, reports and other employee documentation
• Support attendance, leave and other people-related administration
• Ensure all documentation is handled accurately, confidentially and on time

🚀 Onboarding & Offboarding Coordinator

• Coordinate smooth onboarding for new team members, ensuring all pre-employment documentation is completed
• Support induction and orientation activities
• Coordinate exit processes and ensure all relevant documentation is completed
• Help new joiners feel part of Mama from day one 🌟

🎉 Culture & Engagement Supporter

• Support team engagement activities, celebrations and recognition initiatives
• Help bring Mama’s culture and personality to life across the hotel
• Support internal communications and team events
• Bring energy, creativity and a genuine people-first approach to everything you do

🤝 Recruitment & Talent Support

• Assist the Talent Acquisition team with recruitment administration and coordination
• Support interview scheduling, candidate communication and pre-employment processes
• Maintain recruitment trackers and ensure candidate information is up to date
• Help coordinate offers, joining formalities and new hire documentation

📊 People Data & Compliance Champion

• Maintain accurate and confidential P&C records and systems
• Support preparation of people reports, trackers and HR metrics
• Assist with audits and ensure documentation complies with company policies and local requirements
• Handle sensitive employee information with discretion and professionalism

💫 P&C Team Player

• Work closely with all departments and managers across the hotel
• Support the wider P&C team with projects and initiatives as required
• Be proactive, helpful and ready to jump in wherever the team needs you
• Build strong relationships across Mama and the wider Ennismore family

MADE FOR YOU… ONLY IF ✨

• You have previous People & Culture / HR experience, ideally within hospitality 🏨
• You’re organised, detail-oriented and great at keeping multiple things moving
• You genuinely enjoy working with people and helping others
• You’re approachable, positive and confident communicating with team members at all levels
• You’re comfortable handling confidential information with discretion
• You have strong administrative and coordination skills
• You’re proactive and don’t wait to be asked to get things done
• You’re comfortable working in a fast-paced, high-energy environment ⚡
• You’re digitally confident and comfortable working with HR systems and Microsoft Office
• You bring a people-first mindset and take pride in creating a great employee experience

YOUR LITTLE EXTRAS 🎯

• Pre-opening experience? Big plus 🏗️✨
• Experience with lifestyle, luxury or design-led hospitality brands
• Experience supporting employee engagement and culture initiatives
• Familiarity with HRIS / HR systems
• You’re naturally curious, energetic and always ready to lend a hand
• You bring Mama energy — warm, playful, authentic and genuinely passionate about people 🎶🔥

WORK AUTHORISATION 🌍

• Applicants must already hold valid work rights/work authorisation for South Africa. Visa sponsorship is not available for this position. Candidates must be legally eligible to work in the country where the role is based.

Next, we're sure you know the tune 🎶:

• First melody: “At Mama, no AI! We review your application in person and take the time to understand your background. 🎧
• First verse: We organise an initial telephone interview with our People & Culture Team to see if your application fits in with our rhythm. 🤳
• Chorus: Once you've passed the phone interview, we'll arrange a remote meeting 💻 or a meeting at Mama 🤝 to meet the Gang!
• Last verse: Naturally, you'll receive a response from us within two to three weeks at the latest, whether it's a ✔️ or a ✖️.