People & Culture Coordinator

About FOIT

At FOIT, we design and produce bespoke exhibitions, retail fitting, and brand experiences. Operating in an agile, project-based studio environment across 3D/2D creatives and production teams, our people and energy drive everything we do.

We are looking for a People & Culture Coordinator to be the heartbeat of our ~25-person team. This is not a bureaucratic desk job—you will champion workplace morale, prevent post-event burnout, support creative talent development, and maintain smooth, modern HR operations.

Key Responsibilities:

• Onboarding & Experience: Lead a structured, welcoming 30-60-90 day onboarding journey for new designers and event specialists.

• Energy & Decompression: Coordinate fair off-in-lieu tracking and recovery windows following intense event builds and client crunches.

• Growth Check-Ins: Coordinate lightweight quarterly 1-on-1s between leads and team members focused on skill growth, portfolio expansion, and career goals.

• Team Rituals & Morale: Organize post-event debriefs, team lunches, milestone celebrations, and studio bonding events.

• HR Operations: Maintain digital employee records, leave administration, and onboarding documentation using modern cloud HR platforms (e.g., Talenox, JustLogin).

• Compliance & Office Flow: Support basic Singapore Ministry of Manpower (MOM) employment regulations, contract coordination, and keep our MacTaggart studio space organized and welcoming.

Requirements:

• 1–3 years of experience in People Operations, Culture Coordination, or Office Experience (ideally in an agency, event, design, or fast-paced SME setting).

• High emotional intelligence (EQ), approachable presence, and complete discretion with sensitive information.

• Familiarity with the realities of event cycles (crunch periods, setup weekends) and how to support team recovery.

• Tech-savvy with Google Workspace, modern cloud HRIS, and digital collaboration tools.

• Singapore citizens or PRs preferred (or state eligible work pass criteria).

Option 2: Formatted for LinkedIn Post (Warm & Engaging)

We’re hiring at FOIT! 🚀

Our work revolves around crafting immersive exhibitions and large-scale brand experiences. Because we operate in an agile, high-tempo studio of ~25 creatives and event specialists, keeping team morale high and burnout low is central to our success.

We are looking for a People & Culture Coordinator based at our studio on MacTaggart Road.

What you’ll be doing:

• Being the approachable "ground sensor" who listens to the team and catches burnout or stress early.

• Managing post-event recovery, off-in-lieu downtime, and celebrating project wrap-ups.

• Setting up incoming creatives and event managers for success with structured onboarding and quarterly growth chats.

• Keeping our HR and studio operations paperless, automated, and running smoothly.

Who this is for:Someone with 1–3 years of experience in People Ops or culture coordination within creative agencies, events, or dynamic startups who loves people, understands creative workflows, and wants to shape company culture directly