People Operations Clerk

Overview

At Upbring, our team is united by a shared mission: to break the cycle of child abuse and advance the wellbeing of children, families and communities, empowering them to thrive. As servant-leaders, we lead by example, working passionately to create a brighter future for those we serve. Every day, we strive to embody our core values:

• We are Warriors: Fierce, resilient, and courageous, we face challenges head-on with unwavering loyalty and passion.
• We are Servants: We dedicate ourselves to serving others, empowering those around us to thrive.
• We are Family: We work together as a supportive, caring community, creating a sense of belonging and strength.

Joining Upbring means becoming part of a family of passionate individuals who are fearless in their pursuit of lasting change. Together, we are making a difference, one life at a time.

Your Mission in Action

The People Operations (PO) Clerk is responsible for personnel file maintenance for ORR, recordkeeping, vaccine records auditing and other People and Culture team assignments. The PO Clerk assists the PO Specialist and PO Manager when needed in People Operations functions.

Responsibilities

• Create, organize, and maintain employee files; maintain strict confidentiality of all employee files, records, and information; audit employee files to ensure compliance with agency and licensing standards as it relates to the record keeping of employee personnel files
• Responsible for vaccine record keeping and auditing
• Empowered to report any alleged policy, procedure, federal, state, or local law violation to HQ People Operations for assistance and/or investigation
• Assist with new hire pre-employment process to include offer letter - as per HQ People Operations, background checks, pre-employment verification, pre-employment drug and TB testing, I-9 verification, record keeping and tracking.
• Assist with the notification to new hires upon hire of onboarding items, benefit enrollment and Upbring policies and information, as well as benefit enrollment reminder prior to deadline
• Develop and maintain strong working relationships with the People and Culture department and ORR team, internal and external customers, vendors, and auditor Assist with annual MVR checks

Qualifications

Minimum Requirements

• High school diploma or GED
• One (1) year of human resources administrative experience
• Bilingual in Spanish (written and spoken)
• Proficient with Microsoft Word, Excel, and Outlook

Preferred Qualifications

• Working knowledge of federal and state employment laws
• Working knowledge of HR practices and trends
• Strong time management and organizational skills with the ability to manage competing priorities, pay close attention to detail and meet deadlines

Travel

• This position may be required to travel up to 10%

Physical Demands & Work Conditions

• This position requires sitting and looking and using a computer for long periods of time
• Position works in a child facility and has constant exposure to children
• Position requires frequent standing, walking and time in units/cottages which are areas where children reside
• Lift, push, pull, move up to 50 lbs.

Perks at Upbring

• Competitive PTO & paid holidays
• Health, dental, vision insurance & more
• 403(b) Plan
• Employee Assistance Program
• Discounted Gym Memberships

Physical Demands & Work Conditions

• This position requires sitting and looking and using a computer for long periods of time
• Position works in a child facility and has constant exposure to children
• Position requires frequent standing, walking and time in units/cottages which are areas where children reside
• Lift, push, pull, move up to 50 lbs.

The physical requirements for this position with or without reasonable accommodation are representative of those that must be met by an employee to perform the essential functions of this position successfully. While performing this position the employee with or without reasonable accommodation should have the ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, lift and/or move up to specified weight, and use equipment that is essential to performing the job, such as a computer, copier, fax machine, telephone, and automobile, if applicable. Specific vision requirements of this position may include color vision, seeing things close up, and the ability to adjust focus.

Upbring is an Equal Employment Opportunity/AA Employer and does not discriminate on the basis of race, color, ancestry, religion, age, sex, sexual orientation, gender, pregnancy, marital status, national origin, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.