Personal Assistant

Provide high-level administrative and personal support to the Director/Management.
Manage calendars, appointments, meetings and daily schedules, ensuring priorities are well coordinated.
Coordinate meetings, prepare agendas, take minutes and follow up on action items.
Handle confidential documents, correspondence and information with a high level of discretion.
Manage business and personal appointments, reservations, travel arrangements and other ad-hoc arrangements when required.
Coordinate with internal teams, suppliers, clients, business partners and external parties on behalf of Management.
Prepare presentations, reports, proposals, documents and business correspondence.
Monitor deadlines, follow up on outstanding matters and ensure tasks are completed on time.
Assist Management with business operations, events, projects and special assignments.
Conduct research, gather information and prepare summaries to support Management’s decision-making.
Assist with administrative coordination across HR, Finance, Operations, Marketing and other departments where required.
Maintain proper filing, records and documentation.
Handle ad-hoc tasks and projects as assigned by Management.

Minimum 3 years of experience as a Personal Assistant, Executive Assistant or similar role.
Strong organisational and time-management skills with excellent attention to detail.
Mature, professional and highly trustworthy, with the ability to handle confidential matters.
Excellent communication and interpersonal skills.
Able to work independently, prioritise multiple tasks and meet tight deadlines.
Proactive, resourceful and strong in follow-up.
Good command of written and spoken English.
Proficient in Microsoft Office / Google Workspace.
F&B,retail, hospitality, lifestyle or business operations experience is an advantage.
Flexible and comfortable supporting Management in a fast-paced environment.

See also