Personal Assistant
Summary
Provide executive support to the Chairman and CEO, managing calendars, travel, documents, and confidential communications in a fast-paced corporate environment.
Key Responsibilities
Manage the Chairman's calendar, appointments, meetings and travel arrangements.
Prepare, review, and organize business documents, reports, presentations and correspondence.
Coordinate meetings, prepare agendas, record action items and follow up on deliverables.
Support business administration and project coordination across various business units.
Liaise with internal departments and external stakeholders to ensure timely communication and execution of tasks.
Maintain accurate records and ensure proper document management and confidentiality.
Conduct research, compile information, and prepare briefing materials to support business decision-making.
Manage end-to-end travel arrangements, including flight bookings, hotel accommodations, transportation, and visa applications.
Ensure travel itineraries are efficiently planned and aligned with business requirements.
Assist with follow-up on sales enquiries and business correspondence via email.
Support business development initiatives, occasional business travels to explore potential opportunities may be required. (estimated 2 times per month)
Provide discreet administrative support on personal matters for the Chairman & CEO, including personal scheduling or ad hoc personal errands, with strict confidentiality maintained at all times.
Perform other executive support duties as assigned by the Chairman & CEO.
Requirements
Diploma / Bachelor or above in Business Admin, Management, Secretarial or relevant fields
Minimum 3 years EA experience, construction industry background preferred
Excellent communication & interpersonal skills to liaise with senior management
Meticulous, proactive, well-organized and capable of autonomous work
Advanced MS Office proficiency (Word/Excel/PPT)
Strict confidentiality awareness and good judgement
Adaptable to fast-paced working environment
Provide discreet administrative support on personal matters for the Chairman & CEO, including personal scheduling or ad hoc personal errands, with strict confidentiality maintained at all times.