Personal Assistant / Executive Assistant
Job Overview
We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to directly support the Director in managing daily real estate operations, property sourcing, and administrative workflow.
In this role, you will play a crucial part in analyzing property market data, matching properties to client preferences, and ensuring seamless document preparation for property transactions (sales, rentals, and commercial leases).
Key Responsibilities
1. Property Sourcing & Client Preference Matching
Filter and search residential/commercial properties across portals (e.g., PropertyGuru, EdgeProp, Realis, SRX) based on specific client criteria (budget, yield, location, lease terms, floor plan, tenure).
Shortlist options, prepare visual listing comparison decks, and summarize property key details for client presentations.
Track market listings, price trends, and upcoming new launches/en-bloc/auction opportunities.
Coordinate viewing schedules, liaise with co-broking agents, and manage appointment calendars for the Director.
2. Document Preparation & Administrative Compliance
Prepare standard estate agency agreements, Letter of Offer (LOO), Intent to Marry/Option to Purchase (OTP) paperwork, Tenancy Agreements (TA), and Inventory Lists.
Assist in organizing title searches, HDB resale portal submissions, URA caveat checks, and ACRA corporate business profile extractions (for commercial/company buyers).
Maintain client CRM databases, lease expiry logs, and track commission invoicing and tracking.
3. Personal & Operational Support
Assist the Director with daily scheduling, email management, meeting reminders, and ad-hoc task coordination.
Liaise with law firms, bank mortgage specialists, valuation teams, and client representatives to streamline closing workflows.
Requirements & Qualifications
Experience: Minimum 1–2 years of experience as an assistant, administrator, or coordinator in the Real Estate, Property Management, or Legal sector preferred.
Knowledge: Familiarity with Singapore real estate portals (PropertyGuru, SRX, EdgeProp, HDB Portal, OneMap) and basic CEA transaction processes is a strong advantage.
Tech Skills: Proficient in Microsoft Office (Excel, Word, PowerPoint), Google Workspace, and digital doc tools (e.g. Adobe Acrobat, DocuSign). Basic design skills (Canva) for listing flyers is a plus.
Key Traits: High attention to detail, strong time-management skills, discreet with confidential data, and excellent communication skills in written and spoken English.
Education: Diploma / A-Levels or equivalent work experience.
Job Details
Job Type: Full-time
Location: Office