Personal Assistant (Group or Companies / Finance / Projects)

Our client, an established group of companies, is looking for a proactive and highly organized Personal Assistant to support its senior management.

This role is suitable for someone who takes initiative, manages time effectively and follows through on assignments with minimal supervision. Candidates with experience in HR and recruitment, legal, corporate secretarial or finance-related work will have an advantage.

Key Responsibilities

• Manage calendars, appointments, meetings and daily schedules.
• Organise travel arrangements, accommodation and itineraries.
• Coordinate meetings and prepare the necessary documents and materials.
• Track deadlines and follow up on action items to ensure timely completion.
• Manage correspondence and prepare emails, reports and presentations.
• Conduct research and compile information for management review.
• Liaise with internal teams, clients, vendors and professional advisers.
• Assist with HR, recruitment, legal, corporate or finance-related administrative matters.
• Maintain proper records and handle confidential information securely.
• Support management with projects and other ad hoc assignments.

Requirements

• Diploma or degree in Business Administration, Human Resources, Legal Studies, Finance, Accounting or a related discipline.
• At least 3 years of experience as a Personal Assistant, Executive Assistant or in a similar support role.
• Proactive, resourceful and able to work independently.
• Strong organizational and time-management skills, able to prioritise multiple assignments and meet deadlines.
• Good communication and interpersonal skills.
• Strong attention to detail and follow-through.
• Proficient in Microsoft Office applications.
• Professional and discreet when handling confidential matters.
• Experience in HR/recruitment, legal, corporate secretarial or finance support is preferred.

EA Personnel: Cheng Han Fong

EA Reg ID: R1102540

EA License No.: 24C2359