Personal Assistant

Role
Summary: This is a full-time role which is incredibly varied, and
includes (but is not limited to) schedule management, logistics, travel,
events, and other ad hoc admin tasks. No two days are the same - along with the
more interesting parts of work, you will also be willing to take on the more
mundane logistical tasks - for example helping the client move countries. We’re looking for someone who
is friendly and dedicated, has an eye for detail, can think on their feet,
work to tight deadlines, remain calm under pressure and handles sensitive and
confidential information with discretion.

Main
responsibilities:

·Meticulously plan frequently
changing travel (often at short notice)

·Create itineraries, arrange visas, flights and accommodation for the client

·Coordinate logistics to move the client from US to Jordan – including shipping belongings, preparing new home in
Amman, and school enrollment

·Organise and schedule
meetings, calls, reminders and personal appointments (across
various time zones)

·Assist with the organisation
of both internal and external events

·Support the existing
Executive Assistant in the UK (for example with the client's HR and financial
administration - banking, payments, payroll, expense claims, pensions and tax)

·Additional admin including
invitations, post, filing, etc.

·Additional
ad hoc requests and errands, including personal and family requests
and arrangements

Required skills:

·Fluent English (written and spoken)

·Must possess a polite, helpful, and professional attitude, as
well as a personable and friendly manner

·Excellent attention to detail

·Flexibility and adaptability to various competing demands, and
ability to prioritize

·Patience & calm under pressure, and
comfortwith last minute requests

·Proven ability to handle confidential information with discretion

·Must be highly IT literate (including Mac, and PC,
Outlook, Word, Excel & PowerPoint)

·Financial literacy
(no formal qualification required, but a strong level of ability with
basic finances important)

Required Experience: At least 2 years’ experience working as a professional PA for senior management within a
company or for a high-profile individual