PERSONAL ASSISTANT

ROLES AND RESPONSIBILITIES:

1. Calendar Management:
   
• Schedule and coordinate appointments, meetings, and events for the MD.
  
• Manage and prioritize the MD's calendar to optimize their time.
  
2. Communication Handling:
   
• Screen and manage incoming calls, emails, and correspondence.
  
• Draft and prepare emails, letters, reports, and other documents on behalf of the MD.
  
3. Travel Arrangements:
   
• Coordinate travel plans, including flights, accommodations, and transportation.
  
• Prepare travel itineraries and ensure all arrangements are in place.
  
4. Meeting Coordination:
   
• Organize and coordinate meetings, including preparing agendas and meeting materials.
  
• Attend meetings with the MD, take minutes, and follow up on action items.
  
5. Information Management:
   
• Maintain and organize files, records, and documents.
  
• Conduct research and prepare briefs or summaries as needed.
  
6. Confidentiality:
   
• Handle sensitive and confidential information with discretion and professionalism.
  
7. Office Management:
   
• Oversee office supplies, equipment, and facilities.
  
• Liaise with other departments and external stakeholders.
  
8. Prioritization and Time Management:
   
• Assist the MD in managing their workload and priorities effectively.
  
9. Project Support:
   
• Provide support on special projects and initiatives as assigned by the MD.
  

Requirements

• 1 – 3 Years of Previous experience as an Personal Assistant or in a similar role.
  
1. Communication Skills:
   
• Excellent written and verbal communication skills.
  
2. Organizational Skills:
   
• Strong organizational and multitasking abilities.
  
3. Confidentiality:
   
• Ability to handle sensitive information with discretion.
  
4. Technology Proficiency:
   
• Proficient in MS Office Suite and other relevant software.
  
5. Adaptability:
   
• Ability to adapt to changing priorities and work in a fast-paced environment.
  
6. Problem-Solving Skills:
   
• Strong problem-solving and decision-making abilities.
  
7. Professionalism:
   
• Professional demeanor and appearance.
  
8. Initiative:
   
• Proactive approach and the ability to take initiative.