Personal Assistant (KwaZulu-Natal, Pietermaritzburg)

ANEW Hotels & Resorts are looking for a Personal Assistant to provide high-level confidential executive support to the CEO and Sales & Marketing Director through comprehensive administrative services and paralegal support, ensuring efficient planning and management systems that enable effective leadership and strategic direction of the organization.

The successful candidate will be based in Kwazulu-Natal (Pietermaritzburg)

Key Responsibilities

Executive Support

• Manage executives' calendars

• Coordinate meetings

• Handle correspondence

• Process documentation

• Prepare presentations

• Maintain confidentiality

• Support strategic initiatives

• Act as first point of contact

Administrative Management

• Develop filing systems

• Process expense reports

• Monitor communications

• Coordinate travel arrangements

• Maintain office organization

• Support executive meetings

• Document procedures

• Ensure compliance

Communication Management

• Handle internal liaison

• Manage external contacts

• Draft communications

• Take meeting minutes

• Prepare reports

• Monitor deadlines

• Coordinate follow-ups

• Screen phone calls

Paralegal Support

• Review and draft legal documents

• Manage contract administration

• Maintain legal filing system

• Track contract deadlines

• Support compliance requirements

• Assist with legal research

• Coordinate with external counsel

• Document legal proceedings

Business Support

• Prepare briefing materials

• Support strategic planning

• Track project progress

• Coordinate with departments

• Manage special projects

• Analyse information

• Generate insights

• Provide recommendations

Required Skills

• Exceptional organization

• Professional communication

• Legal documentation expertise

• Contract administration

• Confidentiality management

• Technology proficiency

• Interpersonal skills

• Emotional intelligence

Performance Metrics

• Task completion rates

• Response timeliness

• Meeting coordination

• Document accuracy

• Contract management

• Legal compliance

• Stakeholder satisfaction

• Process improvement