Personal Assistant | Middle Road

Job Scope

Purpose:

• Provide administrative support to Group Heads and/or Heads across the Council. You will be primarily assigned to support 5 Group Heads and/or Heads, each of whom may helm one or more divisions under his/her portfolio.

• Required to assist them with their day-to-day operations, including but not limited to organising appointments and meetings, making travel arrangements, maintaining confidential files, making claims, and handling various administrative tasks.

• May be required to cover each other’s duty should either one be on short absence from the office. You will report to the Assistant Head of Shared Services, who will act as their Reporting Officer (RO).

Responsibilities:

• Manage calendar appointments, meetings, and events. This includes coordinating with other internal/external parties, ensuring there are no conflicts, and sending reminders.

• Make travel arrangements and put up travel claims, working in concert with the Management team.

• Act as a primary point of contact between the Group Heads and/or Heads and internal/external parties, eg, handle phone calls, emails and correspondence.

• Maintain high levels of confidentiality in handling sensitive personal and business information.

• Manage office administrative tasks, such as maintaining and organising electronic/physical files and records, maintaining Group Heads’ profile and photo, putting up claims such as transport, medical, entertainment, etc.

• Any other work-related administrative tasks as required.

Requirements

• At least 4 years of working experience in a similar role
• Able to commit to the contract period

Contract Duration: 1 year

Working Arrangement:

• Mondays to Thursdays: 8.5 Hours/Day
• Fridays: 8 Hours
• Saturdays: Day Off
• Lunch: 1 hour

Location: Middle Street

Salary: $3,100 per month

EA License No.: 96C4864
Reg. No.: R26161270 JOEY TAY YI TING