Personal Assistant
Posted Updated
About the Role
We are seeking a highly organized and proactive Personal Assistant to support the Managing Director of our HR firm. The ideal candidate will be responsible for managing emails, handling personal and business-related administrative tasks, and ensuring the MD’s day-to-day activities run smoothly. This role requires exceptional communication skills, discretion, and the ability to multitask in a fast-paced environment.
We are seeking a highly organized and proactive Personal Assistant to support the Managing Director of our HR firm. The ideal candidate will be responsible for managing emails, handling personal and business-related administrative tasks, and ensuring the MD’s day-to-day activities run smoothly. This role requires exceptional communication skills, discretion, and the ability to multitask in a fast-paced environment.
Key Responsibilities
- Manage and respond to the MD’s emails, ensuring prompt and professional communication.
- Prioritize and filter incoming messages, flagging urgent matters and drafting responses as required.
- Handle scheduling, calendar management, and appointment coordination.
- Arrange meetings, prepare agendas, and take minutes when necessary.
- Assist with travel arrangements, including flight bookings, accommodation, and itinerary planning.
- Provide administrative support such as document preparation, report generation, and data entry.
- Handle confidential information with the utmost discretion.
- Run personal errands and assist with personal matters as needed.
- Liaise with internal teams, clients, and external stakeholders on behalf of the MD
- Perform other administrative and organizational tasks as assigned.
Requirements
- Proven experience as a Personal Assistant, Executive Assistant, or similar role.
- Strong written and verbal communication skills.
- Excellent organizational and time-management abilities.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
- Ability to multitask and work under pressure in a dynamic environment.
- High level of professionalism, discretion, and confidentiality.
- Strong attention to detail and problem-solving skills.
- Flexible and adaptable to changing priorities.