Personal Assistant /Secretary - 12 months contract

Personal Assistant - 12 months contract

About the Role

As the Executive Assistant to the Vice President, you will act as a trusted partner, providing comprehensive administrative, coordination, and operational support. You will manage schedules, facilitate communication, coordinate meetings and events, and help drive the successful execution of strategic initiatives.

This role is ideal for a resourceful individual who is detail-oriented, adaptable, and capable of handling confidential information with professionalism and discretion.

Key Responsibilities

Executive Support

• Manage and coordinate the Vice President's calendar, meetings, and appointments.
• Arrange travel bookings, accommodation, and travel itineraries.
• Prepare presentations, reports, business correspondence, and meeting materials.
• Process expense claims and support budget tracking and invoice administration.
• Provide day-to-day administrative support to ensure smooth operations.

Meeting & Project Coordination

• Organize meetings, prepare agendas, and distribute supporting materials.
• Attend meetings when required and record meeting minutes.
• Track action items and follow up with stakeholders to ensure timely completion.
• Assist with the preparation of materials for management reviews and business presentations.

Event & Workshop Management

• Coordinate internal meetings, workshops, offsite sessions, and corporate events.
• Manage logistics for both physical and virtual meetings.
• Liaise with vendors and service providers to ensure successful event execution.
• Support planning and administration of leadership and stakeholder engagements.

Stakeholder Coordination

• Serve as a key point of contact between senior leadership and internal stakeholders.
• Facilitate communication and follow-up across different teams.
• Coordinate requests, meetings, and information flow efficiently.

Confidentiality & Professionalism

• Handle confidential and sensitive information with discretion.
• Act as a gatekeeper for the Vice President by managing communications and meeting requests.
• Maintain professionalism when interacting with senior leaders and stakeholders.

Requirements

• Diploma or Degree in Business Administration, Management, Communications, or a related discipline.
• Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative Executive supporting senior management.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications (Outlook, PowerPoint, Word, Excel).
• Experience coordinating meetings, events, and travel arrangements.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to maintain confidentiality and handle sensitive information professionally.

Salary range : S$6,000.00 - S$7,000.00
Location : Orchard

Interested applicants, please submit your application to Teresa.chan@persolapac.com

We regret to inform that only shortlisted candidates will be contacted.

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