Personal Assistant / Secretary (12 months contract)

Job responsibilities

• Provide comprehensive executive support to the Chairman across business, personal, and family-related matters.
• Manage the Chairman’s calendar, appointments, meetings, and travel schedules, ensuring effective prioritization and timely follow-up.
• Act as the primary liaison between the Chairman, family members, senior management, regional headquarters, clients, business partners, government agencies, and service providers.
• Coordinate business meetings, VIP visits, corporate events, and selected personal engagements, including logistical arrangements.
• Arrange end-to-end travel plans for the Chairman, family members, and senior executives, including flights, accommodation, visas, transportation, and itineraries.
• Prepare and manage correspondence, reports, presentations, and confidential documents.
• Handle expense claims, invoice processing, reimbursements, payment tracking, and other administrative finance-related matters.
• Oversee residential property and household administration, including tenancy matters, maintenance, utilities, and vendor coordination.
• Support documentation and applications relating to immigration, banking, insurance, taxation, residency, and other personal or family matters.
• Manage procurement activities, vendor relationships, and office or household requirements.
• Remain responsive to urgent matters outside regular working hours when required.
• Provide ad hoc administrative and project support as assigned by the Chairman or Management.

Job Requirements

• Bachelor's Degree with at least 5 years of relevant experience supporting senior executives or C-suite leaders.
• Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
• Proactive, resourceful, and able to work independently with strong problem-solving abilities.
• Demonstrated ability to handle sensitive and confidential information with professionalism and discretion.
• Willingness to travel overseas and provide support outside regular working hours when necessary.

Location: Bishan

Salary Range : $4,500.00 – $5,400.00

We regret to inform that only shortlisted candidates will be contacted.

Interested candidates, please forward your resume to teresa.chan@persolapac.com

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