Personal Assistant/Social Media Manager

Category: Security and Surveillance

Location:

Key Responsibilities

Administrative & Executive Support

• Manage and respond to incoming emails in a timely and professional manner on behalf of the President
  
• Confirm calendar appointments 48 hours in advance via phone or email
  
• Prepare and create professional presentations as needed
  
• Generate and send client invoices using company billing systems
  
• Follow up on outstanding invoices and maintain accurate records of payment status
  
• Upload and submit monthly invoices for government and municipal clients in accordance with contract requirements
  
• Transfer business phone lines each morning for regular business hours and each evening for after-hours monitoring
  
• Maintain organized digital files, records, and correspondence logs
  

Social Media & Content Distribution

• Schedule and publish posts across all company social media platforms (YouTube, TikTok, Instagram, Facebook, LinkedIn)
  
• Upload and distribute new podcast episodes across all podcast platforms (Spotify, Apple Podcasts, etc.)
  
• Manage YouTube Community tab posts and audience engagement
  
• Assist with basic content repurposing (converting video clips, writing captions, formatting posts)
  
• Monitor comments, messages, and engagement across platforms and respond or flag as appropriate
  

Requirements

Client & Operations Support

• Manage the company's alarm monitoring portal adding, updating, and maintaining client accounts
  
• Serve as a point of contact for monitoring clients regarding account updates and basic service questions
  
• Coordinate with field technicians and office staff to ensure client records are accurate and current
  
• Track government client deliverables, submission deadlines, and contract milestones
  

Details