Personal Assistant to CEO/Director

Job Summary

We are seeking a highly organized, proactive, and discreet Personal Assistant to the CEO/Director to provide high-level administrative and personal support. The ideal candidate will manage daily schedules, communications, travel arrangements, and confidential matters while ensuring the smooth operation of the executive office.

Key Responsibilities

• Manage the CEO/Director’s calendar, appointments, and meeting schedules
• Screen and handle calls, emails, and correspondence on behalf of the executive
• Prepare reports, presentations, and briefing documents
• Arrange domestic and international travel, including visas, flights, and accommodation
• Coordinate meetings, agendas, and minutes
• Handle confidential and sensitive information with professionalism
• Liaise with internal teams, clients, and external stakeholders
• Assist with personal and business-related tasks as required
• Track deadlines, follow up on action items, and ensure timely execution

Required Qualifications & Skills

• Bachelor’s degree in Business Administration or related field preferred
• 3–5 years of experience as a Personal Assistant, Executive Assistant, or similar role
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Proficiency in MS Office, Google Workspace, and scheduling tools
• Ability to multitask and work under pressure
• High level of discretion, integrity, and professionalism

Preferred Attributes

• Experience supporting C-level executives
• Strong problem-solving and decision-making skills
• Ability to work independently with minimal supervision
• Flexible to travel or work extended hours when required