Personal Assistant to Managing / Executive Director
Summary
Provides high-level administrative support to senior directors, managing schedules, meetings, and communications in a consultancy specializing in wildlife hazard management and environmental risk mitigation.
Mastermark is a leading consultancy specialising in wildlife hazard management and environmental risk mitigation for airports, government agencies, and private sector clients across Asia. We are seeking a highly organised, professional, and dependable Personal Assistant to provide dedicated support to our directors and ensure the smooth coordination of daily operations.
Job Responsibilities:
- Provide comprehensive administrative and personal support to the company’s directors.
- Manage directors’ calendars, meetings, and travel arrangements.
- Organise and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Support the preparation of reports, presentations, and various business documents.
- Act as a liaison between internal teams, clients, and external partners to ensure smooth communication.
- Handle confidential and sensitive information with professionalism and discretion.
- Handle ad-hoc errands as required.
What We’re looking for:
- Minimum Diploma in a relevant field.
- Minimum 3-5 years of experience as a Personal Assistant supporting senior management or directors.
- Proficient in MS Office (Outlook, Teams, Excel, Word, PowerPoint).
- Strong organisational skills with the ability to manage routine administrative tasks efficiently.
- Clear written and verbal communication skills for internal coordination and documentation.
- Detail-oriented, dependable, and able to follow established processes independently.
- Discretion and confidentiality when handling sensitive information
- Prior administrative or office support experience is an advantage but not mandatory.
What You’ll Get:
- Competitive annual leave package so you have time to recharge.
- Extra birthday leave to celebrate your day, your way.
- Medical and dental benefits to support your wellbeing.
- A collaborative workplace with structured processes and clear support from experienced professionals.
If you are organised, dependable, and looking to build a long-term career, we invite you to join us. Apply here or send your resume to careers@mastermark.com.sg
For more information, visit https://www.mastermark.com.sg/