PERSONAL ASSISTANT TO THE CHIEF OPERATING OFFICER (3 Months Temp)
JOB PROFILE
To provide strategic administrative and executive support to the Chief Operating Officer, including coordinating operational activities, managing high-level stakeholder engagement, consolidating reports, and ensuring the effective functioning of the COO's office.
KEY DUTIES AND RESPONSIBILITIES
- Organise, coordinate and take minutes for internal and external meetings, workshops and conferences for the COO, and produce comprehensive reports and follow up on resolutions.
- Manage the COO's diary and travel arrangements.
- Assist with administrative matters to ensure the efficient and smooth running of the COO's office.
- Conduct research for the COO as and when required.
- Consolidate monthly and quarterly reports.
- Support procurement processes through coordination and documentation in line with organisational policies.
- Type correspondence and compose routine letters, reports and other confidential documentation.
- Maintain effective document management and record-keeping systems.
- Respond to general information requests from personnel where possible.
- Exercise initiative to enhance the administration of the Office of the COO.
- Ensure efficient administration of the COO's office and proactively identify process improvements.
- Perform other duties as assigned and required.
MINIMUM REQUIREMENTS
- Minimum certificate in Office Administration, Business Administration or a related field (NQF Level 5).
- Minimum of 3 years' experience as a Personal Assistant, Executive Assistant .
- Valid driver's licence (Code B).
- Proficiency in Microsoft Office.
- Report writing and consolidation.
- Stakeholder management at executive level.
- Confidentiality and discretion.
- Understanding of public sector governance will be advantageous.
KEY COMPETENCIES
- Time management
- Teamwork
- Interpersonal relations and skills
- Decision-making
- Creativity and innovation
- Conflict management
- Adaptability and flexibility