Personal Assistant to the Director
Posted
Brief Job Description
To provide administrative, logistical, and personal support to the Director to ensure the smooth coordination of daily activities, communications, and operational tasks. The role requires a highly organised and proactive individual who can manage schedules, support project coordination, and assist with both professional and personal errands that enable the Director to operate efficiently. The role offers exposure to business operations, consulting projects, and executive decision-making, providing strong learning and development opportunities.
Key Responsibilities
- Executive and Administrative Support
- Manage and maintain the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare meeting agendas, notes, presentations, and basic reports where required.
- Coordinate internal and external meetings, including logistics and documentation.
- Maintain organised electronic and physical filing systems.
- Operational Coordination
- Liaise with internal teams, consultants, suppliers, and external stakeholders on behalf of the Director.
- Track action items, deadlines, and follow-ups from meetings or ongoing projects.
- Assist with basic procurement and coordination of service providers through the Operations Analyst.
- Administrative
- Tracking Expenditures, Expense Reports, Budgeting, Invoice Processing, Reconciliation.
- Errands and Logistical Support
- Run professional and personal errands for the Director, including collections, deliveries, banking, and supplier visits.
- Coordinate with vendors, service providers, and contractors where necessary.
- Assist with small procurement tasks and logistical arrangements for the office or personal requirements.
- Information and Confidentiality Management
- Handle confidential information with professionalism and discretion.
- Maintain accurate records and ensure documentation is accessible when needed.
- Proactive Support
- Anticipate the needs of the Director by preparing materials before meetings, ensuring logistics are arranged, and identifying potential scheduling conflicts.
- Take initiative in organising tasks and proposing solutions to improve efficiency.
- Identify opportunities to streamline administrative and operational processes.
Requirements
A degree in Business Administration, Office Management, or a related field.
1 year of experience in an administrative, personal assistant, or office support role.
Basic experience supporting a manager or executive will be advantageous.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital communication tools.
Valid driver’s licence
Own reliable vehicle is advantageous
Benefits
Company Benefits (post-probation)
Medical Aid
Retirement Annuity
Funeral Cover
Work Life-Balance: 4-day week
2 x 1 week vacation blocks per year + Unlimited Leave
Annual bonus
Skills Incentive Programme
Study Financial Assistance