Personal Assistant to the Marketing Director

Job Title: Personal Assistant to the Marketing Director

Reports To: Marketing Director

Location: Baltimore MD

Job Type: Full -Time

Position Summary

The Personal Assistant to the Marketing Director provides comprehensive administrative and marketing support to ensure smooth day-to-day operations. This role combines high-level administrative tasks with marketing coordination, supporting the Marketing Director in executing campaigns, managing schedules, and keeping the office organized and efficient.

Key Responsibilities

Administrative Duties

• Carry out administrative tasks such as filing, typing, copying, scanning, and organizing documents.

• Review and respond to company emails, resolving issues within scope of knowledge.

• Delete non-relevant emails (e.g., promotional content not related to business operations).

• Exhibit professional communication via phone, email, and in-person.

• Schedule business and personal appointments (e.g., meetings, doctor visits).

• Make travel arrangements for senior staff (booking flights, cars, hotels, and restaurants).

• Maintain and update the company directory as needed.

• Proofread, maintain, and create company documents, letters, and communications (English & Spanish).

• Perform data entry on required forms for leadership.

Meeting & Event Coordination

• Greet and assist customers, vendors, and partners during appointments.

• Prepare agendas, schedules, and materials for meetings.

• Retrieve and summarize requested information from records, emails, and documents.

Marketing & Operational Support

• Assist the Marketing Director in implementing marketing campaigns for food products and store promotions.

• Help create and proof marketing materials

• Coordinate logistics for events, pop-up markets, and seasonal promotions.

• Maintain and organize vendor and customer files.

• Monitor inventory of office and marketing supplies; order as needed.

Other Duties

• Perform any other related duties as assigned by the Marketing Director or senior management.

Qualifications

• Experience as a personal assistant, administrative assistant, or marketing assistant.

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office, Google Workspace, and Canva (or similar).

• Bilingual (English/Spanish) preferred.

• Ability to multitask in a fast-paced environment.

• Prior experience in the food, retail, or hospitality industry is a plus.