Personal Operations Assistant (Household & Family Support)
We are recruiting for a highly organized, proactive Personal Operations Assistant to support a busy executive and their family with day-to-day logistics, coordination, and personal administration.
This role is perfect for someone who thrives on getting things done, solving problems, and keeping life running seamlessly behind the scenes. You’ll play a key role in freeing up time for a fast-paced professional and their family by taking ownership of both digital admin and real-world logistics.
Key Responsibilities
Personal Logistics;
- Manage day-to-day errands (license renewals, collections, returns, courier runs)
- Coordinate vehicle services, licensing, and maintenance
- Handle personal administrative tasks and follow-ups
Household Administration;
- Schedule and coordinate household services (cleaning, maintenance, repairs)
- Manage small household purchases and logistics
- Ensure smooth day-to-day running of the home
Family Support;
- Assist with family schedules and appointments
- Coordinate activities, events, and logistics
- Support with errands, planning, and general household tasks
Gifts & Special Occasions;
- Track birthdays, anniversaries, and key dates
- Arrange gifts, flowers, and cards
- Ensure thoughtful planning for special occasions
Research & Purchases;
- Research products, services, and bookings
- Assist with personal purchases and monthly payments
- Coordinate deliveries and ensure smooth execution
General Support;
- Assist with ad hoc personal projects
- Take ownership of small but time-consuming tasks
- Proactively identify ways to improve efficiency and reduce workload
Requirements
- Based within 5km of Welgedacht Estate, Bellville
- Own reliable vehicle and valid driver’s license
- Fluent in Afrikaans and English
- Strong organizational and communication skills
- Highly reliable, trustworthy, and discreet
- Comfortable using computers, apps, and online tools
- Strong attention to detail
- Proactive, solution-oriented mindset
Characteristics;
- Naturally brings structure and organization to everything you do
- Enjoys helping others and making life easier
- Is equally comfortable handling digital admin and hands-on tasks
- Takes initiative and ownership without needing constant direction