Pharmacy Administrative Assistant I

Job Title Pharmacy Administrative Assistant I

Position Code: C07N Non-Exempt

Department: Health Center Operations

Location: Health Centers

Union Exempt: No

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Position Summary

Under direct supervision of the Health Center Manager and the administrative direction of the Pharmacist is responsible for enrolling patients in various patient assistance programs and maintains appropriate records. Maintains logs on and dispenses sample products.

Essential Duties and Responsibilities

• Determines patient eligibility for and enrolls patients in patient assistance programs and maintains a record of such eligibility within the MAP file.
• Maintains tickler file for all patients that ensures that continuity of care is provided.
• Receives, logs and processes all MAP medications and maintains necessary logbooks, and file systems through which the MAP program is monitored and controlled.
• Assures that patients are charged appropriate co-pay.
• Logs all samples into logbook upon receipt in clinic and prepares samples for dispensing by the providers.
• Ensures that only medications that are on the formulary are accepted.
• Maintains all requisite records in relation to the dispensing of samples.
• Responsible for maintaining medication information sheets and ensuring that these accompany each prescription.
• Ensures adequate supply of samples are on hand and assures quality through stock rotation and discarding of expired medications.
• Places orders under the direction of the Pharmacist and maintains adequate supplies of medications within the clinic.
• Maintains and tracks inventory control for all items within the drug room of the clinic.
• Completes bi-monthly inventory of pharmacy stock and reports back to the Pharmacist.
• Aids providers in their dispensing of in-house medication(s).
• Maintains crash carts and keeps requisite records.
• Responsible for educating the patient(s) on how to read prescription labels.
• File patient charts when medication has been processed.
• Ensure that all refills by phone, fax, or in person are complete and accurate and dispensed in a timely manner.
• Performs miscellaneous job-related duties as assigned