Pharmacy Incharge - OP

Key Responsibilities

Corresponding Key Activities performed by the role

Managerial

• Maintaining sufficient inventory of material supplies and equipment for performance of duties

  • Reporting shortage of materials to supervisor at earliest convenience, maintaining records for ordering and replenishments

Technical

• Performs all managerial functions common to the department level either directly or on a delegation basis to assigned personnel.

  • Provides consultative services through the participation of the over-all development of pharmacy services policies, procedures, and standards in addition to the continued patient care evaluation program as related to drug use and effectiveness.

  • Assures the adherence to approved and accepted ethical and professional practice throughout the services by maintaining the proper storage, preparation, and dispensation of all drugs, chemical and biological, and by careful monitoring, either personally or as delegated and routine inspection and review of relate records and documents and monthly reports.

  • Administers field-wide control for the standard procedures as related to storing, handling, recording, dispensing and distribution of all regularly stocked and specially prescribed pharmaceuticals.

  • Responsible for procurement, stock maintenance and ledger maintenance of narcotic, controlled & psychotropic drugs. Submits monthly reports to MOH regarding the transactions of full controlled and semi controlled medicines. Submits forecast for annual narcotic requirements based on estimated usage. Reports on a quarterly and annual basis, regarding inventory and usage of all narcotic drugs to Ministry of Health. All other related correspondence is dealt with through the appropriate channels, as required.

  • Directs the design and preparation of the publication of drug formulary every year as a reference of all available and approved drugs for all medical personnel. Reviews pharmaceuticals manufacturers’ catalogues and brochures and various professional reference books and articles for use by all medical personnel.

  • Inventory control. Responsible for the physical stocks in the pharmacy and stock maintenance. All LPOs must be initiated for faxing to suppliers. To give reports and explanation to internal and/or external auditors whenever required. To make sure the availability of the medicines as per the formulary.

  • Serves as a Co-chairman to the Pharmacy and Therapeutics Committee and advising on matters pertaining to criteria of treatment, cost, and correct usage of drugs in the administration of patient care, etc.

  • Acts and makes immediate decisions upon receipt of any circular/ letter issued by the Ministry of Health recommending withdrawal and/or discontinuation of any medication, or to report any unexpected adverse effects.

  • Assures, either personally or as delegated, that all employees receive mandatory fire safety, infection control and/or other in-house educational training, in accordance with regulations.

  • Keeps informed as to current developments in the field and keeps staff up to date through group discussions, lectures, and in-service training.

  • Collaborates with other departmental personnel in planning programs for total patient care.

  • Plans and maintains master work schedules necessary for required performance of all Department functions, including leaves of absence, vacations, holiday, and weekend schedules.

  • Develops and maintains professional quality standards and makes recommendations for Improvement of such standards.

  • Directs the personnel functions of assigned staff including orientation of new employees.

Quality and Safety

• Promoting and maintaining quality in all services and ensure continuous quality improvement measures are in place. Conduct method evaluation/ development as per standard policies and procedures

  • Complying with all safety and quality control programs and procedures as applicable

  • Complying with applicable precautions for environmental safety, infection control, using a series of interventions that minimize or prevent cross infections

  • Ensuring that safety procedures and quality assurance tests are maintained within all sections

  • Comply and support clinical audit processes within the service and report on these as agreed

  • Communicating in a professional and courteous manner with patients, family and other medical personnel as necessary to obtain information for laboratory records, explain procedures, clarify orders and communicate status.

Continuous Education

• Participating in education sessions for department staff, doctors and nurses on the safe and secure handling of equipment, i.e teaching, induction, peer review, case studies, and clinical presentations

  • Participating in department programs/ committees, various hospital committees, and staff meeting (when requested)

  • Participating in the orientation and training of new employees

  • Maintaining professional knowledge by attending lectures, seminars or on-line education sessions

  • Completing and maintaining all regulatory requirements including licensure and certification and other mandatory training within established time frames.

  • The ability to apply technical skills, together with a demonstrable knowledge of and interest in sciences, such as anatomy, physiology and physics;

Occupational Safety and Health Management Systems

• Comply with all OSH and infection control policies, standards and procedures and cooperate with hospital management to comply those requirements

  • Notifying OSH Hazards, incidents, Near misses and issues and assistance with the preparation of risk assessments, incident reports

  • Attend applicable OSH/Infection control training programs, mock drills and awareness programs

  • Comply with reasonable OSH instructions, policies and safe working procedures

  • Use of appropriate personal protective equipment and safety systems.

  • Be familiar with emergency and evacuation procedures

  • Not wilfully or recklessly endanger anyone’s health and safety

  • Comply with Waste management procedures and policies. Reduce, Reuse, Recycling of waste as much as possible.

  • Attend all OSH Trainings, awareness programs and mock drills.

  • Participates in the OSHMS audits, inspections, ensuring standards are maintained

Prevention and Control of Infection (PCI):

• PCI is everyone’s responsibility. All staff are required to read and implement the NMC PCI Policy and Strategy to always maintain the highest possible standards of cleanliness, thus reducing the risk of infection in patients, staff and visitors.

  • The strictest hand hygiene, 5 moments of hand hygiene, bare below the elbows and environmental care, will be expected of all staff, including the post holder, always

Qualification, Licensure, Experience and Special Skills:

Qualifications & licensure

• Education and training. Pharmacists must earn a Pharmacy Degree from an accredited college or school of pharmacy.

  • Five (5) years of experience in hospital pharmacy and/or clinical pharmacy, including at least five (2) years in pharmacy administration.

  • Current license in country of origin with DHA license to practice in U.A.E.

  • Good command of English. Arabic is desirable but not essential.

  • Thorough knowledge of DHA policies and regulations regarding pharmaceuticals. Ability to gain the confidence of and work with all levels in the medical services, applicable departments, and the Dubai Municipality officials and /or their representatives.

Experience required in addition to the Qualifications mentioned above

Required:

Currently licensed in country of origin and with DHA license to practice in Dubai U.A.E.

Specialist Certification

Required: NA

Desired: NA

Additional requirements

• Self-motivation and the ability to work under pressure;

  • Fluent spoken and written English. Spoken Arabic is advantageous but not essential.

  • A supportive and caring disposition;

  • Adaptability and good time management skills;

  • Confidence in dealing with stressful situations;

  • IT competencies.