Physician Coordinator
Physician Coordinator – Job Posting
Overview
We are seeking a flexible, proactive, and detail-oriented Physician
Coordinator to join our growing team. This role is part of a two-to-three
person coordinator team supporting seven physicians and leadership. The
selected candidate will primarily assist two physicians, along with the
practice executive.
We value stability and commitment—many of our best team members have
demonstrated long tenures with past employers. While frequent job changes are
not necessarily disqualifying, we seek individuals who are motivated to build a
lasting career with our practice.
Key Responsibilities
- Manage and
maintain physician calendars, meetings, and travel schedules.
- Anticipate
scheduling conflicts and coordinate effectively with physicians, staff,
and external partners.
- Screen and
prioritize calls, emails, and correspondence on behalf of physicians.
- Coordinate and
prepare agendas, minutes, and documents for meetings.
- Ensure
credentialing, licensing, and compliance records are accurate and current.
- Maintain strict
confidentiality of medical, financial, and organizational information.
- Provide support
for physician projects, organizational memberships, and special events.
- Serve as a
liaison between physicians, staff, and outside contacts.
- Provide
occasional after-hours support for physician scheduling calls, if needed.
Qualifications
- High school
diploma required; Bachelor’s degree preferred.
- 5+ years of
relevant administrative experience in healthcare, hospital, or private
practice settings.
- Proficiency in
Microsoft Office Suite; EMR experience strongly preferred.
- Strong
interpersonal and communication skills, with ability to build trust and
maintain professionalism.
- Proven ability
to prioritize, manage interruptions, and meet deadlines in a fast-paced
environment.
- Demonstrated
record of reliability, punctuality, and confidentiality.
Schedule & Compensation
- Status: Non-exempt,
approximately 80–90 hours per bi-weekly pay period.
- Work Hours: 7:00 a.m. –
3:30 p.m., with a 30-minute lunch break.
- Occasional
after-hours availability: Respond to urgent physician
scheduling needs (infrequent).
Benefits (for employees working an
average 40-hour work week)
- Competitive
retirement plan.
- 7 paid
holidays, 1 personal day, and 1 birthday day off per year.
- Vacation
accrual:
- 80 hours
annually up to the 3rd anniversary.
- 120 hours
annually from the 3rd to 6th anniversary.
- 160 hours
annually beginning the 6th anniversary.
- Approximately
85% of employee health insurance premiums covered (employee pays for
dependents).
Professional Standards
This role requires strict compliance with confidentiality, regulatory,
and organizational standards. Team members must consistently demonstrate
professionalism, sound judgment, and a commitment to service excellence.