Physician Office Float Coordinator

GENERAL SUMMARY OF DUTIES

Work as Physician Office Float Coordinator, scheduling patient appointments and/or surgical cases, including obtaining all patient demographics,
insurance information, pre-certifications and authorizations. Order tests, such as MRI's, CT's, etc., manage physicians' schedule and supervise/direct Assistant Coordinator.

ESSENTIAL FUNCTIONS
1. Serve as patients' primary contact regarding office appointments and surgery scheduling.
2. Provide necessary records and documentation to the hospital, manufacturing representative and anesthesiologist for surgery cases.
3. Post-surgical cases with the hospital O.R. following standard procedures.
4. Manage all phone calls and physicians' clinic during normal business hours.
5. Maintain patient records in EMR system.
6. Must have good working knowledge of specific equipment and tools needed in the O.R.
7. Must have good working knowledge of medical terminology and ICD-10 codes.
8. Must have good working knowledge of physician ordering process for imaging (MRI's, CT's, etc.)
9. Train, supervise and direct Assistant Coordinator on all office duties.
10. Oversee physician assistant and/or nurse practitioner schedules.
11. Serve as Team Lead or Super User on special projects, as deemed necessary.
12. Coordinate care of college and professional sports teams as needed.
13. Facilitate communication with patient and the Patient Accounting Department on a real time basis to resolve patient concerns and questions.
14. Documents all items in the practice management system and the document imaging system in a timely manner.
15. Communicates patient issues to Surgery Center/Hospitals in a timely manner.
16. Maintains strictest confidentiality.
17. Checks email and document management system's messaging and task list system frequently.