PORT AGENCY OPERATIONS EXECUTIVE

Job Description:

• Effectively respond to assigned port calls from Pre-Arrival info messages to FDA closure.
• Submission of ICA applications, Pilotage booking, transmission messages, and MPA Digiport.
• Selection of contractors for goods and services provided to principals, including submission of competitive quotations, as required.
• Ensure compliance with Ships Agency processes, standards, and procedures, including correct use of the operating system.
• Monitoring of the vessel and attendance to any follow-up inquiries with proactive, efficient, and timely communication at all times.
• Ensure accurate PDA is created and submitted. Ensure the correct amount of pre-funding is received or the correct level of authority has approved any deviation, prior to performing the Port Call.
• Establish and maintain vessel files and ensure that all transactional systems are updated in real-time.
• Proactively follow up, check, and approve supplier’s invoices & record expenses that arise during vessels’ port calls.
• Ensure cost effective Vessel Operation.
• Ensure a consistently high level of accuracy of deliverables.
• Accountable to maintain the QHSSE standard

Salary:

• The salary for this position is $3,000, plus vessel allowances.

Requirements:

• At least 2 years of relevant experience is required
• Proficient in English (written and spoken).
• HIGHER NITEC / Diploma in Maritime Studies or equivalent
• Good language, interpersonal and communication skills
• Positive attitude, willingness to learn
• Ability to work independently as we well as part of a team
• Ability to work under pressure, multi-task and meet tight deadlines
• Basic proficiency with IT applications