Practice Specialist

Polsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails.

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli is seeking Practice Specialist supporting our IP Department. This role has a preferred location of Seattle.

CORE RESPONSIBILITIES

• Demonstrate exceptional typing skills; ability to draft, edit, and proofread documents accurately and efficiently, including cover letters, meeting agenda, email correspondence, and other business document.
• Effectively priorities, meet assignments, meet deadlines, and manage multiple projects in a fast-paced environment.
• Maintain strong attention to detail when handling administrative and practice-support tasks, including calendaring, meeting coordination, timesheet entries, travel arrangements and file transfers.
• Apply critical thinking and sound judgment to complete tasks efficiently, use available technology effectively, and identify opportunities to improve processes and workflows.
• Coordinate vendor invoice processing.
• Assist with client estimates, accruals, and invoicing.
• Maintain and update client and matter files, including file openings and conflict checks in InTapp.
• Demonstrate general interest in building knowledge of Intellectual Property and practice support.
• May conduct research and analyze data to support preparation of client reports.
• May be responsible for client-related work and have a billing rate.
• Proficient in iManage Records Manager, InTapp, Chrome River, iManage, and Microsoft programs Word, Excel, and Outlook.
• Annually complete eight (8) hours of continued technical education through the firm’s training department.
• Other duties as assigned.

Employees approved for flexible work arrangements are expected to be available and maintain a practice of reliable, consistent attendance at all times during the employees scheduled work shift including, but not limited to, instant message, Zoom, email and voicemail, and by phone.

SKILLS

• Strong attention to detail.
• Strong organizational skills and ability to prioritize assigned projects.
• Excellent written and verbal communication skills.
• Strong interpersonal skills.
• Proficient in Microsoft programs (Word, Excel, PowerPoint, Outlook, Adobe).

REQUIREMENTS

• 5+ years of administrative or client service experience preferred.

The budgeted salary range for this position is $70,000 - $95,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.