Preconstruction Coordinator
Summary
Individual will be responsible for supporting the overall administrative requirements of the Pre-Construction department.
Essential Job Functions
Overall duties include, but are not limited to, the following:
Bid documents / proposal preparation
Maintain Bidding software Building Connected
Create bid invites and all trade partners
Distribution of amendments and associated documents
Contacting trade partners
Assisting Estimators on bidding projects, setting up buyout
Assisting of processing of pre-qualification applications of new trade partners
Processing of Owner prequals
Ordering of bid-bonds/ Performance and Payment bonds / Permit bonds
Owner contract compliance reviews
Processing of any AIA or Consensus Owner contract documents and distribute
Ordering all insurance certs for all jobs, permits, OCIPS etc.
Maintenance of tracking logs for precon
Set-up of estimating and project folders
Process Owner precon Pay applications
Create Open projects in Viewpoint
Enter budgets / estimates /Change orders in Viewpoint
Enter vendors in Viewpoint
Create new projects in Procore and document control
Process all subcontracts and purchase orders for Building division and special projects
Attendance at various trade events (local)
Attendance at site-visits, pre-bid meetings, and kick-off meetings
Coordination and scheduling of meetings, appointments, and events.
Set up team building events for precon department
Maintain procedures for precon coordinators
Knowledge, Skills & Abilities
1+ years related experience in construction industry, or an acceptable combination of education and experience.
Proficiency in Microsoft Office, including Excel, Word, and Outlook; working knowledge of Viewpoint or ability to quickly learn is a plus
Strong analytical, planning, problem solving and organizational skills.
Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment
Ability to build relationships and work effectively with a team.
Strong interpersonal and communication skills.
Attention to detail and ability to see the bigger picture.