Principal's Secretary

Pepin Academies
Principal Secretary

Major Function
Perform a variety of complex administrative, secretarial, and clerical duties in support of the campus administrative team. Exercise independent judgment and discretion in carrying out responsibilities in accordance with organizational policies and procedures, including the performance of delegated administrative functions.

Duties and Responsibilities

The duties and responsibilities of the Principal Secretary include, but are not limited to:

• Provide administrative, secretarial, and operational support to the Principal and administrative team.
• Serve as a primary point of contact for students, families, staff, visitors, and community stakeholders, providing exceptional customer service and facilitating effective communication.
• Prepare, maintain, and manage correspondence, reports, forms, records, data, and other documentation necessary for school operations.
• Maintain accurate student, staff, financial, and operational records, including data entry and electronic recordkeeping systems.
• Maintain organized paper and electronic filing systems and safeguard confidential student, staff, and organizational information.
• Coordinate and disseminate schoolwide communications, announcements, newsletters, awards, certificates, and recognition materials.
• Maintain school calendars, facility-use schedules, meeting schedules, and administrative timelines.
• Coordinate school-based purchasing activities, vendor communications, inventory management, and supply procurement.
• Manage campus-level financial processes, including accounts payable and receivable, tuition and fee invoicing, payment collection, deposit preparation, account reconciliation, and maintenance of financial records and supporting documentation.
• Plan, coordinate, and support schoolwide events, programs, ceremonies, family engagement activities, and administrative initiatives.
• Coordinate transportation services, field trips, facility scheduling, and other operational logistics.
• Support enrollment, registration, back-to-school activities, compliance requirements, and campus operational processes.
• Provide front office support and coverage as needed to maintain efficient daily operations.
• Support school safety procedures, emergency preparedness activities, and campus drills as assigned.
• Maintain a professional, organized, and efficient office environment.
• Perform other duties and responsibilities within the scope of employment as assigned by the Principal or administrative team.

Pepin Academies Expectations: All employees are expected to maintain regular and reliable attendance; support and uphold the organization's mission, vision, values, goals, and Strategic Plan; demonstrate professionalism, civility, and respect in all interactions; comply with all applicable policies, procedures, and regulatory requirements; and maintain the knowledge, skills, and competencies necessary to perform the essential functions of their positions.

Minimum Qualifications

• Three (3) years of progressively responsible administrative, secretarial, clerical, bookkeeping, or office management experience.
• Demonstrated proficiency in administrative support functions, including keyboarding, recordkeeping, data management, office technology, and office procedures.
• Experience with bookkeeping, accounts payable/receivable, financial recordkeeping, and account reconciliation.
• Proficiency in Microsoft Office Suite and related business software.
• Experience with QuickBooks or similar accounting software preferred.
• Strong organizational, problem-solving, and time management skills with attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain confidentiality and establish effective working relationships with students, families, staff, and community stakeholders.
• Ability to work independently, prioritize tasks, and manage multiple responsibilities.
• Associate's degree in business, accounting, office administration, or a related field preferred; equivalent combinations of education and experience may be considered.