Private Office Manager

• Managing appointments: Organizing the manager's work schedule, determining meeting times, and reminding them.

• Correspondence and reports: Preparing official correspondence, reports, and proposals, reviewing and drafting them accurately.

• Reception and communications: Welcoming visitors and clients, responding to phone calls and emails, and directing them.

• Archiving: Creating and maintaining paper and electronic archiving systems to securely store files and documents.

• Coordination and arrangements: Securing travel and accommodation arrangements and organizing meeting and event supplies.

• Administrative affairs: Arranging visits and meetings with regional and branch managers and departments.

• External affairs: Coordinating with governmental and private entities and completing tasks.

Skills

Organization and time management: Ability to prioritize tasks and handle multiple responsibilities efficiently.

Professional confidentiality: Maintaining strict confidentiality of sensitive information and documents.

Technical skills: Proficient in using computers, office software, and modern communication tools. Advanced level.

Previous experience in governmental organizations. Advanced level.

Effective communication: Excellent skills in interacting and dealing professionally with executives, visitors, clients, and governmental entities.

Ability to engage with governmental entities and having previous governmental relations.

Required level: Executive Secretary with advanced experience.

Proficiency in multiple languages, both spoken and written.