Procurement & Admin Assistant/Executive (Part-time)

1 Year renewal contract (3 workday per week)

JOB SUMMARY

• Support the day-to-day procurement and administrative activities for medical and non-medical items.
• Raise and track purchase requests, prepare basic procurement documentation, and follow up on order status with vendors.
• Assist with delivery coordination, stock take activities, filing, tracker updates, and basic quotation comparison.
• Provide general admin and logistics support to the Operations and Finance teams, and escalate issues to the supervisor when required.

JOB RESPONSIBILITIES

• Raise purchase requests and assist with preparation of purchase-related documentation for medical and non-medical items.
• Track procurement status and update internal purchasing trackers accurately and on time.
• Follow up with vendors on quotations, order confirmations, delivery dates, and outstanding items.
• Assist with basic quotation comparison and compile information for supervisor review.
• Coordinate deliveries with clinics, vendors, and internal teams, including checking delivery status and supporting receipt of goods.
• Support stock take, stock replenishment, and physical stock count activities as instructed.
• Maintain filing, documentation, and records for purchase requests, quotations, invoices, delivery orders, and related admin matters.
• Assist with facility and administrative contract records such as cleaning, pest control, waste management, laundry, air-conditioning, plants, and other centre support services.
• Provide general administrative and logistics support for centre operations, corporate arrangements, bookings, and ad-hoc activities.
• Inform the supervisor promptly of missing items, delayed deliveries, documentation gaps, pricing discrepancies, or other operational issues.
• Perform other ad-hoc duties as assigned.

REQUIREMENTS

• Minimum GCE O-Level, NITEC/NTC, diploma, or equivalent qualification.
• Prior experience in procurement support, administrative support, clinic operations, logistics, or store/stock coordination would be an advantage.
• Basic understanding of purchase requests, quotations, invoices, delivery orders, and vendor follow-up is preferred.
• Proficient in Microsoft Office applications, especially Excel for simple tracker updates.
• Organized, careful with paperwork, and able to follow up on pending items.
• Meticulous and detail-oriented, with accuracy in data entry and record keeping.
• Able to communicate politely with vendors and internal teams.
• Able to work in a fast-paced environment and escalate issues when guidance is needed.
• Willing to learn and support day-to-day operational and administrative tasks.