Procurement Admin
You'll play a key role in ensuring all purchasing activities strictly adhere to procurement policies. You'll support procurement needs across departments, help identify and build relationships with reliable suppliers, and ensure timely, cost-effective delivery of goods and services. You'll also manage procurement operations in Côte d'Ivoire, contributing directly to operational excellence across the regions.
Responsibilities
- Provide administrative support to the Senior Buyer & Procurement Officer
- Prepare and issue purchase orders, handle the signature process, and share them with vendors
- Ensure the completeness and accuracy of procurement documentation (contracts, SSM, PO)
- Track purchase requests and follow up with internal stakeholders for signature and validation
- Keep procurement trackers and reporting dashboards up to date
- Track order status and delivery timelines with vendors to ensure alignment with internal collaborators
- Maintain the contract repository and documentation while supporting contract lifecycle monitoring (renewals, expirations, and amendments)
- Liaise with Finance for invoice matching and payment processing
- Coordinate with requesting departments to clarify needs and timelines for basic requests
Requirements
- Fluent in English
- At least 3 years of relevant experience in an administrative position
- A Bachelor's Degree or its equivalent in Administration, Business, Procurement, Accounting, or Logistics
- Demonstrated professional knowledge and skills, with the ability to anticipate and manage risks
- Experience in the private or financial sector is a plus
- Work authorization in The Gambia is required
Benefits
- Generous health insurance for yourself and your dependents
- 26 weeks of parental leave for mothers and 4 weeks for fathers
- Subsidized child care upon return to work
- Airtime reimbursement
- Free food
- Beautiful office space