Procurement Analyst

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful\: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Procurement Analyst is assigned to the Procurement Division (PFP) within the Procurement, Portfolio and Financial Management Department (PPFD). You will be based at our Headquarters in Manila, Philippines.

You will report to the designated International Staff and Senior Officer, as applicable.

Your Role

As a Procurement Analyst, you will undertake consultancy procurement activities covering individual consultant recruitment, consulting firm selection, contract negotiation and administration, and consultant performance management. You will independently analyze procurement and contractual data, recommend improvements to consultancy-related systems and processes, and contribute to training and knowledge-sharing initiatives.

You will

Work independently on all or a combination of the following tasks and clearly defined areas, depending on the assignment/instructions from supervisors, which may include but not be limited to\:

• Support one or more designated procurement specialists in managing their operational portfolios, including communications, presentations, consultancy procurement, and all aspects of technical assistance firm consulting selections.
• Evaluate and process individual consultant recruitment requests in accordance with standard operating procedures, including verifying the completeness and compliance of documentation, conducting due diligence, assessing candidates against the proposed job family and grade, and preparing requests for approval of offer.
• Support consulting firm selections by checking proposal compliance, conducting technical due diligence, participating in Consultant Selection Committee meetings, evaluating financial proposals for accuracy and compliance, preparing evaluation reports and debriefing notes, and escalating nonstandard issues for decision.
• Support contract negotiations and administration by preparing and finalizing personnel schedules and cost estimates; advising the lead negotiator on contractual matters; evaluating and processing contract variation requests; and accurately recording contract and variation details in the Consultant Management System (CMS) and/or Integrated Disbursement System (IDS) within service standards.
• Review consultant performance evaluation reports and post-assignment questionnaires; identify and escalate performance or conduct concerns; support special committee meetings, as required, to determine final performance ratings; and process and archive compliance reports within service standards.
• Administer and support continuous improvement of consultancy-related systems, including CMS and IDS, by handling ad hoc requests, reports, and configuration tasks; contributing to the review, design, and testing of system enhancements; and recommending improvements based on operational experience.
• Compile, analyze, and maintain procurement and contractual data and records following organizational and divisional records management policies, and contribute to regular and ad hoc CSU reports, statistical exercises, and management dashboards.
• Help design and deliver multimedia training, knowledge products, and outreach on consultant recruitment planning, terms of reference and cost estimates, recruitment methods, contracting, change management, and dispute resolution.