Procurement and Logistics Manager

Duration: December 1, 2026-September 30, 2027

The Opportunity

Under supervision of the Finance and Administration Manager, the Procurement and Logistics Manager manages the procurement, warehousing, and logistics functions for the project. This role shall (a) oversee the planning processes associated with the procurement of goods and services, including the evaluation, contract preparation/issuance, and contract administration process associated with project’s site office procurements; (b) is responsible for the safe receipt, storage, control, issue, return, and reporting of project commodities, equipment, and supplies held in the central warehouse and other assigned stores; and (c) manages the country project's transportation, and distribution functions. The Procurement and Logistics Manager shall work closely with the Finance and Administration Manager and technical managers to ensure proposed procurements are consistent with the approved annual budget and in compliance with Abt’s policies and procedures.

The Abt Global Central Mechanism supports malaria vector control and HIV/AIDS service delivery in 14 partner countries, with the goal of improving health outcomes for target populations while strengthening the planning, data management, and implementation capacity of host-country governments and local institutions. The project sustains uninterrupted malaria vector control interventions, including insecticide-treated net (ITN) distribution, indoor residual spraying (IRS), and spatial emanators, as well as HIV prevention, testing, and treatment services. Across partner countries, the project identifies opportunities to align and transition vector control data collection to national Health Management Information System (HMIS)/DHIS2 platforms. It also strengthens HIV laboratory referral and quality management systems and supports entomological and insecticide-resistance surveillance, including monitoring for Anopheles stephensi, in priority countries. In collaboration with government counterparts, the project identifies functions for transition and provides support to advance government memorandum of understanding (MOU) objectives. This project runs for 12 months in Ghana from October 1, 2026, through September 30, 2027.

Core Responsibilities

• Support the Chief of Party in achieving contractual milestones, performance targets, and client acceptance criteria under the firm fixed-price, performance-based contract by proactively managing risks, monitoring progress, and ensuring timely delivery of assigned functional responsibilities.

Procurement:

• Develop, manage and own the forecast and supply plan.

• Develop procurement strategies including how to manage the volume of procurements, create a procurement timeline, etc.

• Develop, maintain and update on a regular basis a procurement tracker for all ongoing and new procurements in order to provide visibility into on-going purchases

• Draft, issue and review request for quotes (RFQs)

• In collaboration with technical teams, obtain and review product specifications or scope of work for services; ensure that specifications and scopes are clear, objective and complete.

• Draft or review purchase orders and local consultant agreements for execution

• Facilitate the review and evaluation of bids, ensuring participation of relevant technical staff and consistency with RFQ terms and conditions.

• Convene a procurement evaluation committee when needed and serve as non-voting chairperson to ensure integrity of the selection process and selection is consistent with basis of award and evaluation factors in RFQ.

• Prepare bid matrix and source selection memorandum (when required) which includes competition process, names of evaluators and adequate justification for award recommendation.

• Ensure procurements are competed whenever feasible; work with technical team to prepare justification for non-competitive procurement for sole or single source.

• Conduct and document vendor pre-qualifications for repetitive purchases such as lodging, catering services, office supplies, water, vehicle service; when practical, prepare master service agreements in consultation with Abt Home Office.

• Coordinate with the Finance Manager, IT Specialist and vector control team to ensure all equipment procurements are entered into the project inventory list.

• Develop documents to guide procurement processes,

• Provide guidance to and direct oversight of the procurement and office coordinator, who shall be responsible for purchasing certain categories of goods and services.

• Conduct standard orientation for all new staff about how procurement function operates and their role in any purchase

• Ensure that all procurements are compliant with Abt Associates’ policies and procedures as well as relevant USG’ rules and regulations.

• Serve as the point of contact with vendors.

• Ensure that procurement files are complete and audit ready as soon as the procurement process is complete; Develop a system to check completeness of procurement files using Home Office provided procurement checklist

• Develop standards for filing and handling of procurement documents.

• Work with the home office procurement department and back stop team to obtain requisite approvals.

• Other duties as assigned

Warehousing:

• Develop and maintain a warehouse readiness plan aligned with approved country milestones, work plans, procurement schedules, intervention calendars, and distribution plans.

• Confirm storage capacity, staffing, equipment, documentation, safety controls, and stock readiness before each campaign, distribution, surveillance activity, or service-delivery milestone.

• Manage the daily operations of the central warehouse and other assigned stores in accordance with Abt policies, client requirements, approved standard operating procedures, and manufacturer instructions

• Ensure the warehouse is clean, secure, weatherproof, pest-controlled, adequately ventilated, and equipped with appropriate shelving, pallets, material-handling tools, fire protection, and safety signage.

• Plan and supervise receipt and unloading of domestic and international deliveries, ensuring that adequate space, personnel, handling equipment, and documentation are available.

• Verify each delivery against the purchase order, commercial invoice, packing list, waybill, bill of lading, or other approved source document before acceptance.

• Document shortages, overages, substitutions, damage, quality concerns, or other discrepancies immediately; segregate affected items and notify the IVC Manager and relevant procurement or technical staff.

• Receive only properly authorized stock requests and prepare commodities, equipment, and supplies for issue using validated quantities, destinations, and delivery schedules.

• Supervise picking, counting, packing, labeling, staging, loading, and dispatch; verify vehicle suitability, load security, and completeness of waybills and supporting documents before release.

• Coordinate with the logistics assistants, transport providers, drivers, field teams, site supervisors, and receiving facilities to support timely deliveries and confirmation of receipt.

• Supervise storekeepers, warehouse assistants, loaders, guards, and temporary or seasonal warehouse personnel, as applicable; assign duties, monitor attendance and performance, and enforce segregation of duties.

• Train and coach warehouse personnel and relevant government or partner staff on receiving, storage, stock control, documentation, safe handling, dispatch, returns, physical inventory, and incident reporting.

• Support project startup, transition, and closeout, including stock transfer, inventory certification, record handover, warehouse closure, and asset or commodity disposition.

• Other duties as assigned

Logistics:

• Coordinate closely with the IVC Manager and provide timely information for logistics plans, procurement follow-up, distribution readiness, budgets, forecasts, client reports, and after-action reviews.

• Coordinate logistics for project activities, including campaigns, routine distributions, surveillance, trainings, workshops, meetings, field travel, lodging, and movement of equipment and supplies.

• Use validated microplans, quantification data, implementation calendars, and destination list to determine storage, transport, handling, staffing, and material requirements.

• Monitor third-party logistics providers against agreed schedules, service levels, safety requirements, and documentation standards, and promptly address performance gaps.

• Maintain contingency plans for delays, access constraints, adverse weather, vehicle breakdowns, stock incidents, and other operational disruptions.

• Other duties as assigned.

Minimum Qualifications:

• Bachelors + 5 years or Masters + 3 years or PhD + zero years

• Fluency in written and spoken English

Preferred Qualification

• Minimum bachelor’s degree in business, supply chain, or another relevant field

• At least five (5) years of relevant professional experience, with significant experience in the procurement and logistics of commodities.

• Experience in USG-funded development programs with high volume of procurement and thorough knowledge of CFR, Federal and AID Acquisition Regulations (FARs and AIDARs) is highly desired.

• Strong knowledge of USG rules and regulations as they relate to procurement

• At least UNDP CIPS level 3 certification or equivalent is desired.

• Excellent capacity building, organizational and computer skills

• Negotiation and analytical skills

• Proficiency in MS Excel and Word.

• Ability to manage complex activities and complete tasks on short notice

• Fluency in written and spoken English

What We Offer

We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits and professional development.

Abt Global is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Global provides market-competitive salaries and comprehensive employee benefits. Local candidates are strongly encouraged to apply.

Disclaimer: Abt Global will never ask candidates for money in exchange for an offer of employment.