Procurement and Logistics Officer

• Responsibilities
• Draft service related specific sub contracts & coordinate with quality to create specific templates.
• To negotiate prices, payment terms and finalize supplier.
• To escalate to management unethical practices.
• To check with Business Development team regarding budgets & estimation quotes.
• Authorize site visits by suppliers to different locations.
• Coordinate & seek information (Technical & Operational) from the Operations team.
• Ensure procurement of materials/awarding of subcontracts & services. Sending enquiries to qualified suppliers / sub-contractors and following up for receipt of offers on time. Received offers have to be reviewed and comparison charts has to be made for internal discussion / supplier negotiation. Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.
• Review contracts for completeness, accuracy, price, payment terms, DLP, termination clauses, risk management, penalty terms, and other important clauses in the contract to ensure Al Shirawi and its employees are protected.
• Providing advice and guidance to engineers at all levels, sometimes by delivering courses and training sessions. Performing risk assessments on key business activities and using this information to guide what to cover in audits.
• Providing support and guidance to management on how to handle new opportunities. Assessing how well the business is complying with rules and regulations and informing management whether any issues need addressing.
• Managing a variety of stakeholders and their expectations through regular communications. Resolve queries from Internal & External Audit & work with the concerned engineers to close any non-conformance or minor or observations reported through audit.
• Follow honest & ethical practices in all procurement dealings. Maintain confidentiality of information. Protect company image, information & resources.
• Obtaining internal approval on the comparison sheet & suggesting possible vendor selection based on the technical / commercial requirements as per company standards. If required, meetings have to be arranged between suppliers & the concerned department head / in charge as per the value hierarchy.
• Ensure maximum savings for the company by selecting the right product/service provider at the right price and benchmarking the product/ service with market price and competitive vendors. A report on the savings achieved has to be updated & reviewed on monthly basis.
• Guiding Purchase Assistant in issuance of PO’s / vendor coordination / delivery timeline & payment process, if required.
• Research & Identify new suppliers involve in supplier performance evaluation & Verify documentation. Assist in solving disputes. Develop and maintain long term relationship with vendors in order to facilitate and expedite procurement transactions to meet the company objectives in contingent circumstances and to maintain high levels of service to the end user.
• Define processes & getting the required approvals from quality for companies involved (Process flow, Approval thresholds, Exceptions etc.). Providing improvement suggestions on day to day activities of procurement, for the benefit & improvement of processes & also to streamline procedures with all stakeholders. Attending the trainings organized by company for self-improvement & to add value to the organization. Using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement;
• Focus on Cost Savings and Value Additions
• Benchmarking prices and ensure Savings
• Managing and leading change to ensure minimum disruption to core activities;
• Ensuring good team work
• Keeping up the timelines
• Maintain customer service satisfaction
• Keeping updated with new advances in the specific field of work.

• Bachelor’s Degree

• Experience of 2-5 years

• Language proficiency

• Analytical skills

• Mathematical skills

• Computer Proficiency

• Time Management

• Supplier Knowledge

• Record Keeping

• Effective Communication skills

• Interpersonal skills

• Problem solving skills

• Effective Customer care and Telephone skills.

• Vendor and Supplier database knowledge