Procurement Assistant

Job Responsibilities:

· Assist the Purchasing Manager in sourcing and evaluating suppliers and vendors to obtain the best pricing and quality of products and services.

· Place Purchase orders, track shipments, and ensure timely delivery of goods to warehouse or company locations.

· Maintain accurate records of purchases, tax invoices, delivery schedules and contracts.

· Monitor and resolving issues related to deliveries and Tax Invoices.

· Maintain and update supplier information, procurement records, and related documentation.

· Maintain materials specifications in share folder.

· Coordinate with internal departments such as Finance, warehouse, and operation to align purchasing with operational needs.

· Assist in resolving discrepancies with suppliers, including damaged or incorrect shipments / deliveries.

· Support inventory management by monitoring stocks levels and identifying purchasing needs while minimizing excess.

· Provide administrative support to the Procurement team;

· Conduct market research to identify cost-saving opportunities and evaluate vendor offers.

CandidateRequirements:

· GCE “O/A” level or Diploma in Supply Chain Management / Business Administration ora related area.

· Attention to detail for accurate processing of purchase requisition / order.

· Strong organizational skills to manage multiple procurement tasks.

· Effective communicator to liaise effectively with the suppliers, colleagues and stakeholders.

· Able to work under stress and tight timeline, willing to support weekends when required.

Reporting to:

· Procurement Manager